Renew Indian passport in USA after 10 years Cox Kings By post


Renew Indian passport in USA after 10 years with Cox & Kings. Steps to fill forms, documents required and processing times. Total 3 photos required for reissue.


Indian Passport renewal in USA after 10 years – step by step guidance for re-issue of passport with Cox and Kings in the jurisdiction of Indian embassy New York. The process is same for others including Houston, Washington DC, Atlanta, Chicago and SFO Indian consulate.

I got the Indian passport re-issued in USA via postal mail and at the time, when BLS was the company handling the process. This article has now been UPDATED to help you with Cox & Kings. Please let us know if you still find any BLS references here and we will update it.

Also, some of the pictures might still show some references to BLS, you can safely ignore them and still follow the guidelines mentioned here. We are currently in the process of updating those pictures.

If you are looking to get your child’s (minor) Indian passport renewed in USA, read here:
Minor Child Passport Renewal

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Planning for Indian Passport Renewal in USA: 3 months ahead of Passport expiry date

It is my advice to apply for renewal 3 months before the final expiry to mitigate any contingency and delays.
Officially, you can apply 1 year in advance and there is no time limit for the late comers!

You can apply at your leisure once the passport expires. The only thing that would pinch you is extra Sarkari documentation.

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1. Documents required to renew Indian Passport in USA


  • Originals
    1. Expiring Passport with all other OLD passports.
    2. 2×2 Inch photographs (White background, off-white is NOT allowed) – Total 3 in number.
      This is same as you would have got for USA visa while in INDIA. I used the same pictures as I had an old stock. You can also use them if your appearance has NOT changed much i.e. if you looks substantially different than what you were 10 years ago (like face fattenning), you should get new pictures clicked.

      You can get new ones from CVS, Walgreens or any other store that you prefer. A bit economical option would be ePassportPhoto. At the time of writing this article, they had the option of free delivery with just $1.5 per picture.

      Most people use either CostCo or Sam’s club membership to get the passport photo economically. They charge approximately $4.96 for 2 of them.

      Details of bad and good photographs here.

  • Forms – Will fill later
    1. Nationality Verification form
    2. CKGS checklist
    3. NRI passport renewal application form
    4. CKGS (Cox & Kings) Online Payment Receipt
  • Photocopy – Black and White
    1. Are you Married?
      • Yes:
        1. Spouse’s Passport’s front (page with picture) and back page (with address) OR Green Card
        2. Marriage Certificate (Indian or any other).
      • No: You are lucky. Move On :).
    2. Address proof (India) – Any utility bill (Electricity/gas – not older than 3 months) or driving license or Aadhar Card or Recent Bank Statement from Government bank (like SBI, PNB etc.).
    3. First 5 pages of passport + last 2 pages. I included the first 5 numbered pages along with the one having my picture.

      First page with Photo, then page numbers 1, 2, 3, 4, 5.

      The last two pages are supposed to include the ‘Observation’ page and I found two of them here as well. So, Included these two along with the page containing my address.

      Page number 34, 35, 36 and last page with address.

      This makes the total number of pages to be 10.

    4. (Optional) – For ECR Stamp – Copy of Highest Educational Qualification Degree.
  • Photocopy – Color copy is optional but recommended
    1. Address proof (US) – Any utility bill (Electricity/gas – not older than 3 months) or driving license or Rental lease agreement or Home Mortgage bill or State ID.
    2. Current Valid US Visa OR I-797 OR Green card OR Employment Authorization Card (EAD) or I- 797 approval notice or Valid I-20.

      Please note that US Visa – B1/B2 is not considered a valid visa for passport reissue. Also, I94 is not a valid Proof.

Renew Indian passport in USA - Step by step process

Renew Indian passport in USA – Step by step process

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2. Notarize


Following documents need to be notarized:

  1. Passport Application form – Specifically Q no. 29. If it lands on 3rd page, then notarize only page 3.
  2. Address proof (India).
  3. Address proof (USA).
  4. Copy of Visa or Green Card or I797 approval notice.
  5. Copy of Marriage Certificate (ONLY If you are married).
  6. Spouse Passport copy (ONLY If you are married).

Free Notary?

Why not? Well, your town’s library or your Bank (most famous is Bank of America) and your own office (Almost all have notaries on their payroll) are the FREE options that I know and have utilized.

The paid ones (like USPS and others) should cost you around $5+ per page. So, to make it economical, use the free ones.

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3. Pay online or Buy Cashier Check Or Money order Or Demand Draft


How to pay?

Payment is accepted online by debit or credit card. You will be asked to pay online when you reach the payment step on CKGS website.

How much to pay?

Passport renewal after 10 years, the total fees $106.55 (Cox & Kings fees + Embassy fees). This includes $5 for SMS, charged by Cox & Kings for sending updates. You can opt-out of it, if you want, but I would recommend to go for it.

On a side note, the CKGS FAQ’s mention that we can pay through Banker’s check or demand draft. You can get it made from your bank and include it in your application package.

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4. Buy Postal Envelopes


I chose USPS and their standard delivery with tracking. Many people choose UPS or Fedex and select their express deliveries (over-night or next day) which is pretty expensive and starts from $20 per envelope.

I used 2 flat rate envelope from USPS ($5.75 per envelope inclusive of tracking, postage and envelope at the time of writing this article). It may have increased now.

  1. Main envelope – Flat rate Large size envelope from USPS with tracking.
  2. Return envelope – Flat rate normal size envelope from USPS with tracking.

Go to USPS office and get the two envelopes. Remember:

  • You HAVE to ask and pay for stamps and tracking at this time itself. The teller might ask you to go home and buy stamps with tracking later, when you really post it. No, Don’t listen to the teller. He does not know how Indian processes work!You should get it now as you need the TRACKING codes for BOTH envelopes, to be filled on BLS Order form (Online).
  • The main envelope that you buy (the bigger one like mine) MAY NOT be a FLAT rate envelope. Hence, the teller might ask you to tell the weight for buying stamps.
    In my case, the total weight (after packaging) was 7.5 Ounce. So, you can easily convey the weight on a safer note as may be 8 Ounce.
  • The other envelope (return envelope), if you choose a FLAT RATE one like mine, should not be an issue as it would only contain the old and new passport (less than 5 Ounces).
  • They charged me $5.75 each for 2 envelopes ($11.5 total) including stamps, envelope and tracking.Don’t worry, I had done the hard work of collecting all documents and then got the main envelope weighed and then bought the stamps! So, you can rely on this information.

Paste one set of stamps and tracking code slip on the Return Envelope and other on the main envelope.

Renew passport in USA - send envelope USPS

Renew passport in USA – send envelope USPS – Click image to see larger view
Renew passport in USA - Return envelope USPS

Renew passport in USA – Return envelope USPS – Click image to see larger view

First and foremost, express deliveries are expensive. I only use them when I have to send the package within a day to a location which crosses multiple state borders.For example, if you are sending a document from East coast to west coast or from south to east or south to north, the standard delivery option might take 2-3 days to deliver.

On top of that, all domestic (within USA) deliveries are delivered in 1-3 days time span counting the day you drop them at mail office (morning).

In my case, I dropped the packet on Saturday after-noon (11.30 AM) at USPS office and it was delivered in New York on Monday. So, you can say that I got the benefit or 1 day delivery even when I opted for standard (and cheaper) option.

This, I think is valid for UPS and Fedex as well.

So, if you rely on my words, use the standard option with tracking and save some bucks unless, you have an extremely urgent requirement of delivering docs by next day 10 AM or so.

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5. Fill Up online forms for Indian passport renewal


You can use these Indian passport renewal USA application form samples from my own application.

  1. CKGS application form.
  2. Sample Nationality Verification Form
  3. Sample NRI Passport Form


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1. Start with CKGS Passport Application Form

Start here. Sample values are provided here for your reference:

Indian passport online application form cox and kings
Indian passport online application form cox and kings


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2. Sample National Verification Form

CKGS automatically fills up the National Verification for you, while you are going through their online process. You just need to print it.

Once done, move on to next tab.

Here is the sample for your reference:

Nationality verification form sample for NRI passport renewal in USA

Nationality verification form sample for NRI passport renewal in USA – Click image for larger view


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3. Sample Online NRI Passport Application Form

  1. CKGS recommends that you do NOT go and fill this form DIRECTLY. They want you to start the application process from their own website (start here) and click the button for filling these forms.

    The official link is NRI passport services for your reference. You can fill it first too, but, then CKGS has a separate process for you. You will find it on their home page.

    The sample values are provided here for your reference.

    NRI passsport online application has a application ID

    NRI passsport online application has a application ID

    Please note that this form contains about 29 fields/points and points 7 to 29 need to be filled manually with hand.

    So, what should you do?
    Fill whatever questions/fields are available to fill online on the form and then take a print.

    Once you take a print, you will get 3 pages in total. Some of the fields (normally 1-6 on page 1) would be already filled and rest would be blank.

    I did not feel any need for saving this form with partial information. You have all the information that this form needs at this point to fill and take print out.

  2. You should now have a print out of this form. Here is the sample form that you can use to fill your form. Use a BLUE or BLACK ink pen ONLY.

    Page 1

    NRI passport renewal form page 1 for India

    NRI passport renewal form page 1 for India – Click image for larger view

    Page 2

    NRI passport renewal form page 2 for India

    NRI passport renewal form page 2 for India – Click image for larger view

    Page 3

    NRI passport renewal form page 3 for India

    NRI passport renewal form page 3 for India – Click image for larger view

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6. Packaging everything together


Final Checklist – The documents to package together

  1. I arranged the documents in this order:
    1. CKGS Document Checklist – Just write the name of all documents on a piece of paper that you are submitting. We would call this a document check list.
    2. NRI passport renewal form Notarized
    3. Nationality Verification form
    4. Photocopy – Passport (first 5 + last 2 pages)
    5. Photocopy Notarized – VISA or I-797 or Green Card or Work Authorization proof
    6. Address proof (India)Notarized
    7. Address proof (USA)Notarized
    8. Photocopy Notarized – IF Married – Your Spouse’s Passport (front page + last page)
    9. Photocopy Notarized – IF Married – Marriage Certificate
  2. Now, use a small letter style envelope to keep the passport and money order. This is just to have an extra layer of protection. You can skip the envelope if you want.
    1. Original Fees Payment Receipt – make a copy or scan and keep with you for evidence.
    2. Original Passport/s

    Small letter style envelope to keep the passport and money order

    Small letter style envelope to keep the passport and money order. You should have the payment receipt in place of check, if you already paid online. It’s an old picture.
  3. Use paper clip or paper pins to tie all the above documents together. I used paper clips but I guess you can use stapler too.
    Remember to not spoil the Money order with Staples!

    NRI passport renewal document bundle

    NRI passport renewal document bundle
  4. Return shipping Envelope – Verify that you have written the CKGS address and your OWN address.

    In case of CKGS, you will not receive any shipping label, if you are using your OWN shipping (e.g. USPS in this case). This image is for reference only and you should ignore any reference to BLS here. Just write the CKGS address and your address.

    Renew passport India address slips - ckgs
    Renew passport India address slips – ckgs
    Return envelope with postage for passport reissue - ckgs
    Return envelope with postage for passport reissue – ckgs
  5. Place all the above documents in the main envelope. Stick the shipping label on this envelope. Close the envelope.
    Write your own address to get the packet back in case it is not deliverable to CKGS, for any reason.

    Main envelope with postage and address - ckgs
    Main envelope with postage and address – ckgs


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7. Mailing and Tracking


  1. The total weight of this package was 7.5 ounces in my case.
    You can drop it in any USPS drop box (which allows for packets less than 13 Ounces to be dropped) or handover to USPS office.
  2. Next step is to patiently wait and track. The tracking won’t activate until the package reaches the CKGS hands and they scan the barcode on the shipping label addressed to them. The only help at this point is the USPS tracking code.
  3. Once it reaches their office, here.

Related: Attestation Of Power Of Attorney At Indian Consulate In USA – For Managing Property In India

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FAQ – Frequently Asked Questions


  1. Is Cox and Kings renewing the Indian passport or BLS International?
  2. What is the time frame for issuing new passport or completion of this application process?
  3. When is the tracking information started/updated on BLS website? Are you seeing BLS passport tracking no record found error?
  4. What should be selected in Point 13 ECR/ECNR if nothing is mentioned in the current passport?
  5. What documentary proof should be attached if you want status as ECNR on new passport?
  6. How to log back into CKGS website with Web reference number?
  7. The money order or cashier check or demand should be in favor of whom?
  8. I did not receive any email from BLS after submitting the passport order form.
  9. Which color pen should be used to fill the forms?
  10. In the National verification form, the date of leaving India is the first time of leaving India or last ( or most recent)?
  11. How many photographs are needed in total?
  12. What is observation page in Indian passport?
  13. What address to be printed in passport?

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Is Cox and Kings renewing the Indian passport or BLS International?


Cox & Kings is the new service provider. BLS no longer handles passport renewal.


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Indian passport renewal in USA processing time? What is the time frame for issuing new passport or completion of this application process? or how long does it take to renew Indian passport in USA?


The total processing time as provided by Cox & Kings if 8-10 business days (which effectively comes out to be 2 weeks including holidays). Add to this the mailing time and you can expect to have your new passport in 3 weeks.

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What should be selected in Point 13 ECR/ECNR if nothing is mentioned in the current passport?


The ECR/ECNR status is available on page 2 of passport. If it is not there or nothing is mentioned in your passport, you can select ECNR on point 13.


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What documentary proof should be attached if you want status as ECNR on new passport?


You can provide a photocopy of your highest educational qualification degree. I attached my MCA (Masters in Computer Applications) degree copy.

No notarization needed here.

It is advisable to Self-attest it with your signature and to clearly mark the photocopy with the purpose as “For ECNR – Documentary proof”.


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How to log back into CKGS website with Web reference number?
CKGS website might confuse you on this point, if you have already started the passport application and saved it. The only way to go back and see your saved documents is to use their web reference number on the box provided at the BOTTOM of the their website.

Here is the sample screen shot:

ckgs web reference return to application
ckgs web reference return to application


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The money order or cashier check or demand should be in favor of whom?
It should be in favor of:

Cox and Kings Global Services USA LLC


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Which color pen should be used to fill the forms?


You can use BLUE or BLACK. I used BLUE. No other color option is available.


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In the National verification form, the date of leaving India is the first time of leaving India or last ( or most recent)?

It is a pretty vague question. I entered my most RECENT date of leaving India.


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How many photographs are needed in total?


Number of photos for Indian passport renewal in US is total 3 in number.


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What is observation page in Indian passport?


The website says:

“photocopy of the first five pages and last two pages of the passport to be produced including observations”

I included the first 5 numbered pages along with the one having my picture. This makes it 5+1 = 6 pages.

The last two pages are supposed to include the ‘Observation‘ page and I found two of them here as well. So, Included these two along with the page containing my address. 3 pages were used here.

If you are having doubts about which one is Observation page, just check the last 2-3 pages of your passport. They would have ‘Observation‘ written either on top or bottom.

The total count of pages then goes to 6 + 3 Observation pages = 9.


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If you want your Indian Address to be Printed in the Renewed Passport, what proof is required? Isn’t the Original Passport enough? I don’t have other Address Proof other than my Passport for my Indian Address.


The Indian address proof’s notarized copy is enough as a proof. The list of options is mentioned above.


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