Renew Indian Minor Passport in USA – By Post – Step by Step Process

By Anil Gupta,  21 Feb, 18       58  NRI

Renew Indian Minor passport in USA after 5 years with CKGS. Steps to fill forms, documents required, processing times. Total 3 photos required for reissue.


Reissue or Renewal of Indian Minor Passport in USA is pretty similar to the one for adults.

Although the process is same, the number of documents required are much more for minor child than an adult.

The child is issued his/her own passport for 5 years and needs to be re-issued before its expiry.

1. Documents required to renew Indian Passport in USA for Child

ORIGINALS

  1. Expiring Child Passport (Most recent ONLY). All other OLD passports, if any, are not required.
  2. 2×2 Inch photographs (White background, off-white is NOT allowed) – Total 3 in number.
    Get new pictures clicked as you need fresh ones clicked within last 30 days.

You can get new ones from CVS, Walgreens or any other store that you prefer.

A bit economical option would be ePassportPhoto. At the time of writing this article, they had the option of free delivery with just $1.5 per picture.

Most people use either CostCo or Sam’s club membership to get the passport photo economically. They charge approximately $4.96 for 2 of them.

Details of bad and good photographs here.

FORMS – CKGS online will fill them for you

  1. Nationality Status form
  2. Document checklist
  3. NRI passport renewal application form
  4. Affidavit for change in Appearance
  5. Annexure ‘D’- Affidavit of applicant parents for passport for Minor Child
  6. Annexure ‘E’- Specimen Declaration of the applicant on a plain paper

PHOTOCOPY- Black and White or color – Your choice

  1. U.S.A. Address proof – Any utility bill (Electricity/gas) or driving license or Rental lease agreement or home mortgage bill. This can be on any one of the parent’s name.
  2. Indian Address Proof – Aadhar Card OR Recent Bank Statement from Government bank like SBI, PNB (Should have affixed photograph) OR Drivers license OR Utility bill not older than 3 months. This can be on any one of the parent’s name.
  3. Child’s Birth Certificate – Should be in English.
  4. CHILD’s – First 5 pages of passport + last 2 pages.

    First page with Photo, then page numbers 1, 2, 3, 4, 5.

    The last two pages are supposed to include the ‘Observation’ page and I found two of them here as well. So, Included these two along with the page containing my address.

    Page number 34, 35, 36 and last page with address.

    This makes the total number of pages to be 10.

  5. CHILD’s – Current Valid US Visa OR I-797 OR Green card OR Employment Authorization Card or I- 797 approval notice.
  6. Mother’s – Current Valid US Visa OR I-797 OR Green card OR Employment Authorization Card or I- 797 approval notice.
  7. Mother’s – Passport first (Photo) page and last page (address page).
  8. Father’s – Current Valid US Visa OR I-797 OR Green card OR Employment Authorization Card or I- 797 approval notice.
  9. Father’s – Passport first (Photo) page and last page (address) page.

Please note that US Visa – B1/B2 is not considered a valid visa for passport reissue.

2. Start Online application

Start your new application here on CKGS website.

Here is the sample information that may help you in case you have any questions:

CKGS child Indian passport renewal - Start application
CKGS child Indian passport renewal – Start application
CKGS child Indian passport renewal - Start application
CKGS child Indian passport renewal – Start application

Click ‘Submit’ and On next screen, you will have to fill this information:

CKGS child Indian passport renewal
CKGS child Indian passport renewal
CKGS child Indian passport renewal
CKGS child Indian passport renewal

All the forms except the NRI application form are automatically filled up by CKGS online application. You just need select appropriate options. They will be available for download, print and signing/notarization.

3. Postal Envelopes, payment and shipping

We recommend that you choose CKGS’s shipping option to avoid any issues. They have collaborated with UPS and FedEx and both cost the same i.e. $15 each way. So, your total cost would be $30.

If you decide to choose your own shipping, you probably would not have many options. Remember that CKGS does not allow USPS as the option. If you choose USPS for shipping yourself, you will face issues while they try to ship the package back to you later.

Once you have selected the option, you can simply visit UPS/FedEx office, pick up the envelope and just send your package. There is no need to send return envelope, it will be taken care off by CKGS.

Payment is accepted only by online mode. Once you are at step 5, you will be asked to pay.

Please note your application’s web reference here before clicking the ‘Pay Online’ button.

Fees for child passport renewal in USA
Fees for child passport renewal in USA

4. Fill Up online forms for Indian passport renewal

You can use this Indian passport renewal USA application form sample. This is a separate form than what you have already filled up on CKGS website. This basically belongs to Indian embassy and has to be filled up separately.

Sample Minor NRI Passport Form

You can use this Indian passport renewal USA application form sample. This is a separate form than what you have already filled up on CKGS website. This one belongs to Indian embassy and has to be filled up separately on Indian government website here.

  1. CKGS recommends that you do NOT go and fill this form DIRECTLY. They want you to start the application process from their own website and their passport filing process will guide you to fill this government form at appropriate time. We also recommended the same.

    If you fill the government’s form before CKGS, then CKGS has a separate process and a tough one, for you. You will find it on their home page. We are assuming you started with CKGS.

    The sample values are provided here for your reference.

    IMPORTANT You will need a DIGITAL picture to upload. This government website does NOT give you an option to upload it later if you have moved past the upload photo step and return later!

    Government form online link – Use for first time filling this form
    Government form online link – Use it, if you are re-visiting to complete partially filled form. You need your Temporary Application Id here (This is different than CKGS web reference ID).
    Print your application form, if you have ‘saved and exit’ the application. – You would need the Government site’s Web file number. This is shown to you on LAST page when you are done filling the form. This is different than ‘Temporary application ID’ and ‘CKGS web application reference’ ID.
    NRI passsport online application has a application ID
    NRI passsport online application has a application ID

    Please note that this form contains about 29 fields/points and points 7 to 29 need to be filled manually with hand.

    So, what should you do?
    Fill whatever questions/fields are available to fill online on the form and then take a print.

    Once you take a print, you will get 3 pages in total. Some of the fields (normally 1-6 on page 1) would be already filled and rest would be blank.

  2. You should now have a print out of this form. Here is the sample form that you can use to fill your form. Use a BLUE or BLACK ink pen ONLY.
    Page 1

    Sample Minor passport application form page 1
    Sample Minor passport application form page 1

    Page 2

    Sample Minor passport application form page 2
    Sample Minor passport application form page 2

    Page 3

    Sample Minor passport application form page 3
    Sample Minor passport application form page 3

  3. Done with filling up this form? Move on to next one.

Other forms

Now, download and print these forms from CGKS online application (they are pre-filled for you):

  • National Verification Form
  • Affidavit for Change in Appearance
  • Annexure ‘D’ – Affidavit of applicant parents for passport for Minor Child
  • Annexure ‘E’ – Specimen Declaration of the applicant on a plain paper

These are all pre-filled forms based on the information that you have provided to CKGS in your online application.

5. Self Attestation and Notarize

SELF-ATTEST – just sign yourself along with your child.
If Child > 5 years, should write his/her name them-self.
If your child is less than 5 years, he/she should use his/her thumb print.
Both parent and child need to self-attest.
Each parent should self-attest their OWN document. Get your child to sign all documents too.
Mother should sign her OWN and Father his own. Mother CANNOT sign father’s document and vice versa.
For general document (like forms), any one parent can sign.

  1. CHILD’s – Passport copies of First five and last two pages
  2. CHILD’s – Birth Certificate
  3. US Address proof – Utility bill or driving license or rental lease agreement on any one of parent’s name.
  4. Indian Address proof – Utility bill or driving license or rental lease agreement on any one of parent’s name.
  5. Mother’s – Color copy of passport pages that you have photocopied.
  6. Father’s – Color copy of passport pages that you have photocopied.
  7. Mother’s – Color copy of Visa or Green Card or I797 approval notice.
  8. Father’s – Color copy of Visa or Green Card or I797 approval notice.
  9. ANNEXURE ‘D’ – Affidavit for Applying Minor passport by parents
  10. Annexure ‘E’ – Specimen Declaration of the applicant on a plain paper
  11. CHILD’s – Color copy of Visa or Green Card or I797 approval notice.
NOTARIZE

  1. Affidavit for Change in Appearance.
  2. Page 3 of Passport Application Form – Specifically the Q 28’s answer needs to be notarized.

Free Notary?

Why not? Well, your town’s library or your Bank (most famous is Bank of America) and your own office (Almost all have notaries on their payroll) are the FREE options that I know and have utilized.

The paid ones (like USPS and others) should cost you around $5+ per page. So, to make it economical, use the free ones.

6. Final Checklist – The documents to package together

  1. Arrange the documents in the order as mentioned in CKGS document checklist. The checklist should be on top.
  2. Now, use a small letter style envelope to keep the passport. This is just to have an extra layer of protection. You can skip the envelope if you want.
  3. Original Passport (Remember – it has to be the most recent one that is about to expire or the most recent if it has already expired).
  4. Use paper clip or paper pins to tie all the above documents together. Do NOT use stapler.

Related: Attestation Of Power Of Attorney At Indian Consulate In USA – For Managing Property In India

FAQ – Frequently Asked Questions

  1. How to log back into CKGS website with Web reference number?
  2. What is the time frame for issuing new passport or completion of this application process?
  3. What should be selected in Point 13 ECR/ECNR if nothing is mentioned in the current passport?
  4. What documentary proof should be attached if you want status as ECNR on new passport?
  5. The money order or cashier check or demand should be in favor of whom?
  6. Which color pen should be used to fill the forms?
  7. In the National verification form, the date of leaving India is the first time of leaving India or last ( or most recent)?
  8. How many photographs are needed in total?
  9. What address to be printed in passport?

How to log back into CKGS website with Web reference number?

CKGS website might confuse you on this point, if you have already started the passport application and saved it. The only way to go back and see your saved documents is to use their web reference number on the box provided at the BOTTOM of the their website.

Here is the sample screen shot:

ckgs web reference return to application
ckgs web reference return to application

Indian passport renewal in USA processing time? What is the time frame for issuing new passport or completion of this application process? or how long does it take to renew Indian passport in USA?

It ranges from 1-3 weeks.

What should be selected in Point 13 ECR/ECNR if nothing is mentioned in the current passport?

The ECR/ECNR status is available on page 2 of passport. If it is not there or nothing is mentioned in your passport, you can select ECNR on point 13.

What documentary proof should be attached if you want status as ECNR on new passport?

There is no documentary proof required in case of minor’s passport.

Which color pen should be used to fill the forms?

You can use BLUE or BLACK. I used BLUE. No other color option is available.

In the National verification form, the date of leaving India is the first time of leaving India or last ( or most recent)?

It is a pretty vague question. I entered my most RECENT date of leaving India. It does not matter much though. You can even mention the date you came to USA for the first time.

How many photographs are needed in total?

Number of photos for Indian passport renewal of MINOR in US is total 3 in number.

If you want your Indian Address to be Printed in the Renewed Passport, what proof is required? Isn’t the Original Passport enough? I don’t have other Address Proof other than my Passport for my Indian Address.

As per the instructions, you should provide your Indian address proof if you want that address to be printed on new passport.
Eligible documents: Aadhar Card OR Recent Bank Statement from Government bank like SBI, PNB (Should have affixed photograph) OR Drivers license OR Utility bill not older than 3 months.