Renew Indian Minor Passport in USA – By Post – Step by Step Process

By Anil Gupta,  20 Jan, 18       27  NRI

Renew Indian Minor passport in USA after 5 years with CKGS. Steps to fill forms, documents required, processing times. Total 3 photos required for reissue.


Renewal of Indian Passport in USA for minor (child up-to the age of 14 years) is pretty similar to the one for adults.

Although the process is same, the number of documents required are much more for minor child than an adult.

The child is issued his/her own passport for 5 years and needs to be re-issued before its expiry.

Planning for Child Passport Renewal in USA: 1 month ahead of Passport expiry date

It is my advice to apply for renewal 1 month before the final expiry to avoid any issues.
Officially, you can apply 1 year in advance and there is no time limit for the late comers!

You can apply at your leisure once the passport expires. The only thing that would pinch you is extra Sarkari documentation.


1. Documents required to renew Indian Passport in USA for Child


  • Originals
    1. Expiring Child Passport (Most recent ONLY). All other OLD passports, if any, are not required.
    2. 2×2 Inch photographs (White background, off-white is NOT allowed) – Total 3 in number.
      Get new pictures clicked as you need fresh ones clicked within last 30 days.

      You can get new ones from CVS, Walgreens or any other store that you prefer.

      A bit economical option would be ePassportPhoto. At the time of writing this article, they had the option of free delivery with just $1.5 per picture.

      Most people use either CostCo or Sam’s club membership to get the passport photo economically. They charge approximately $4.96 for 2 of them.

      Details of bad and good photographs here.

  • Forms – Will fill later – download links are provided later in article.
    1. Nationality Status form
    2. Document checklist
    3. NRI passport renewal application form
    4. Affidavit for change in Appearance
    5. Annexure ‘D’ – Affidavit of applicant parents for passport for Minor Child
    6. Annexure ‘E’ – Specimen Declaration of the applicant on a plain paper
  • Photocopy – Black and White
    1. U.S.A. Address proof – Any utility bill (Electricity/gas) or driving license or Rental lease agreement or home mortgage bill. This can be on any one of the parent’s name.
    2. Indian Address Proof – Aadhar Card OR Recent Bank Statement from Government bank like SBI, PNB (Should have affixed photograph) OR Drivers license OR Utility bill not older than 3 months. This can be on any one of the parent’s name.
    3. Child’s Birth Certificate – Should be in English.
  • Photocopy – Color (Recommended, not mandatory)
    1. CHILD’s – First 5 pages of passport + last 2 pages.

      First page with Photo, then page numbers 1, 2, 3, 4, 5.

      The last two pages are supposed to include the ‘Observation’ page and I found two of them here as well. So, Included these two along with the page containing my address.

      Page number 34, 35, 36 and last page with address.

      This makes the total number of pages to be 10.

    2. CHILD’s – Current Valid US Visa OR I-797 OR Green card OR Employment Authorization Card or I- 797 approval notice.
    3. Mother’s – Current Valid US Visa OR I-797 OR Green card OR Employment Authorization Card or I- 797 approval notice.
    4. Mother’s – Passport first (Photo) page and last page (address page).
    5. Father’s – Current Valid US Visa OR I-797 OR Green card OR Employment Authorization Card or I- 797 approval notice.
    6. Father’s – Passport first (Photo) page and last page (address) page.

    Please note that US Visa – B1/B2 is not considered a valid visa for passport reissue.


2. Start Online application


Start your new application here on CKGS website.

Here is the sample information that may help you in case you have any questions:

CKGS child Indian passport renewal - Start application CKGS child Indian passport renewal – Start application
CKGS child Indian passport renewal - Start application CKGS child Indian passport renewal – Start application

Click ‘Submit’ and On next screen, you will have to fill this information:

CKGS child Indian passport renewal CKGS child Indian passport renewal
CKGS child Indian passport renewal CKGS child Indian passport renewal

All the forms except the NRI application form are automatically filled up by CKGS online application. You just need select appropriate options. They will be available for download, print and signing/notarization.


3. Postal Envelopes, payment and shipping


We recommend that you choose CKGS’s shipping option to avoid any issues. They have collaborated with UPS and FedEx and both cost the same i.e. $15 each way. So, your total cost would be $30.

If you decide to choose your own shipping, you probably would not have many options. Remember that CKGS does not allow USPS as the option. If you choose USPS for shipping yourself, you will face issues while they try to ship the package back to you later.

Once you have selected the option, you can simply visit UPS/FedEx office, pick up the envelope and just send your package. There is no need to send return envelope, it will be taken care off by CKGS.

Payment is accepted only by online mode. Once you are at step 5, you will be asked to pay.

Please note your application’s web reference here before clicking the ‘Pay Online’ button.

Fees for child passport renewal in USA

Fees for child passport renewal in USA

4. Fill Up online forms for Indian passport renewal


You can use this Indian passport renewal USA application form sample. This is a separate form than what you have already filled up on CKGS website. This basically belongs to Indian embassy and has to be filled up separately.

  1. Sample Minor NRI Passport Form

Sample Minor NRI Passport Form

  1. Go to NRI passport services. Fill up this form.
    There is an option of partially filling up this form and complete it later as they provide you with a Application ID which can be used to fetch a partially filled form later.

    NRI passsport online application has a application ID

    NRI passsport online application has a application ID

    Please note that this form contains about 29 fields/points and points 7 to 29 need to be filled manually with hand.

    So, what should you do?
    Fill whatever questions/fields are available to fill online on the form and then take a print.

    Once you take a print, you will get 3 pages in total. Some of the fields (normally 1-6 on page 1) would be already filled and rest would be blank.

    I did not feel any need for saving this form with partial information. You have all the information that this form needs at this point to fill and take print out.

  2. You should now have a print out of this form. Here is the sample form that you can use to fill your form. Use a BLUE or BLACK ink pen ONLY.

    Page 1

    Sample Minor passport application form page 1

    Sample Minor passport application form page 1- Click image for larger view

    Page 2

    Sample Minor passport application form page 2

    Sample Minor passport application form page 2 – Click image for larger view

    Page 3

    Sample Minor passport application form page 3

    Sample Minor passport application form page 3 – Click image for larger view
  3. Done with filling up this form? Move on to next one.

Other forms

Now, download and print these forms from CGKS online application (they are pre-filled for you):

  • National Verification Form
  • Affidavit for Change in Appearance
  • Annexure ‘D’ – Affidavit of applicant parents for passport for Minor Child
  • Annexure ‘E’ – Specimen Declaration of the applicant on a plain paper

These are all pre-filled forms based on the information that you have provided to CKGS in your online application.


5. Self Attestation and Notarize


Following documents need to be NOTARIZE:

  1. Affidavit for Change in Appearance.
  2. Page 3 of Passport Application Form – Specifically the Q 28’s answer needs to be notarized.

Following documents need to be SELF-ATTESTED, meaning, just sign yourself along with your child.

If Child > 5 years, should write his/her name them-self.
If your child is less than 5 years, he/she should use his/her thumb print.
Both parent and child need to self-attest. Any one parent can do the self-attestation.

  1. CHILD’s – Passport copies of First five and last two pages
  2. CHILD’s – Birth Certificate
  3. US Address proof – Utility bill or driving license or rental lease agreement on any one of parent’s name.
  4. Indian Address proof – Utility bill or driving license or rental lease agreement on any one of parent’s name.
  5. Mother’s – Color copy of passport pages that you have photocopied.
  6. Father’s – Color copy of passport pages that you have photocopied.
  7. Mother’s – Color copy of Visa or Green Card or I797 approval notice.
  8. Father’s – Color copy of Visa or Green Card or I797 approval notice.
  9. ANNEXURE ‘D’ – Affidavit for Applying Minor passport by parents (2 pages)
  10. Annexure ‘E’ – Specimen Declaration of the applicant on a plain paper
  11. CHILD’s – Color copy of Visa or Green Card or I797 approval notice.

Free Notary?

Why not? Well, your town’s library or your Bank (most famous is Bank of America) and your own office (Almost all have notaries on their payroll) are the FREE options that I know and have utilized.

The paid ones (like USPS and others) should cost you around $5+ per page. So, to make it economical, use the free ones.


6. Packaging everything together


Final Checklist – The documents to package together

  1. Arrange the documents in the order as mentioned in CKGS document checklist. The checklist should be on top.
  2. Now, use a small letter style envelope to keep the passport. This is just to have an extra layer of protection. You can skip the envelope if you want.
  3. Original Passport (Remember – it has to be the most recent one that is about to expire or the most recent if it has already expired).
  4. Use paper clip or paper pins to tie all the above documents together. Do NOT use stapler.

Related: Attestation Of Power Of Attorney At Indian Consulate In USA – For Managing Property In India


FAQ – Frequently Asked Questions


  1. How to log back into CKGS website with Web reference number?
  2. What is the time frame for issuing new passport or completion of this application process?
  3. What should be selected in Point 13 ECR/ECNR if nothing is mentioned in the current passport?
  4. What documentary proof should be attached if you want status as ECNR on new passport?
  5. The money order or cashier check or demand should be in favor of whom?
  6. Which color pen should be used to fill the forms?
  7. In the National verification form, the date of leaving India is the first time of leaving India or last ( or most recent)?
  8. How many photographs are needed in total?
  9. What address to be printed in passport?

How to log back into CKGS website with Web reference number?


CKGS website might confuse you on this point, if you have already started the passport application and saved it. The only way to go back and see your saved documents is to use their web reference number on the box provided at the BOTTOM of the their website.

Here is the sample screen shot:

ckgs web reference return to application

ckgs web reference return to application

Indian passport renewal in USA processing time? What is the time frame for issuing new passport or completion of this application process? or how long does it take to renew Indian passport in USA?


It ranges from 1-3 weeks.

What should be selected in Point 13 ECR/ECNR if nothing is mentioned in the current passport?


The ECR/ECNR status is available on page 2 of passport. If it is not there or nothing is mentioned in your passport, you can select ECNR on point 13.

What documentary proof should be attached if you want status as ECNR on new passport?


There is no documentary proof required in case of minor’s passport.

Which color pen should be used to fill the forms?


You can use BLUE or BLACK. I used BLUE. No other color option is available.

In the National verification form, the date of leaving India is the first time of leaving India or last ( or most recent)?

It is a pretty vague question. I entered my most RECENT date of leaving India. It does not matter much though. You can even mention the date you came to USA for the first time.

How many photographs are needed in total?


Number of photos for Indian passport renewal of MINOR in US is total 3 in number.

If you want your Indian Address to be Printed in the Renewed Passport, what proof is required? Isn’t the Original Passport enough? I don’t have other Address Proof other than my Passport for my Indian Address.


As per the instructions, you should provide your Indian address proof if you want that address to be printed on new passport.
Eligible documents: Aadhar Card OR Recent Bank Statement from Government bank like SBI, PNB (Should have affixed photograph) OR Drivers license OR Utility bill not older than 3 months.

  • sree

    HI, my 7 yrs old daughter born in india. Can i give her indian birth certifcate. Bcoz it is mentioned like birth certificate issued by eoi/consulate.?

  • Yes, Indian birth certificate is fine.

  • Chandrashekhar Sahu

    Hi Anil, This is really great information. I have a question, I just started renewal for my kid and I mentioned Proof of legal Status Type as Dependent Visa. I just realized that we had visa extension and got I-797. So at this point the Dependent visa is not stamped in passport but have I-797. Is there a way I can edit my answer? I just finished first step of document checklist for passport.

  • You can re-start your application. I am not really sure if CKGS allows you to edit it.

  • Chandrashekhar Sahu

    Thanks, That’s what I thought. Starting new application.

  • sree

    So nice of you Anil, God Bless you!!

  • You are welcome.

  • Harish Chandravanshi

    Hi Anil,
    Kudos for such a wonderful initiative. This blog is very useful.

    I am applying for renewal of my son’s passport. He is 7 years old. I have few queries in this regard please:
    1. For self attestation of documents, should he write his name in all the documents or I can sign on his behalf.
    2. Should he put his thumb impression or write his name after point no. 26, under Signature section, of NRI application form?
    3. For pint no. 29, as a part of specimen signature or T.I, what should be there? His thumb impression or his name written by him?

  • Hi Harish,
    Please go through the article. All your questions have been answered with image samples in detail.
    I am copy pasting the text from above here:

    1. Both parent and child need to self-attest. Any one parent can do the self-attestation.
    2. If Child > 5 years, should write his/her name them-self.
    If your child is less than 5 years, he/she should use his/her thumb print.
    Check the sample NRI form provided above.
    3. Answered in point 2. Check the sample NRI form provided above.

    Let me know if you need more information.

  • Harish Chandravanshi

    Thank you s much Anil for your prompt help.

  • Tushar Jamgaonkar

    Nice article. Like the details you mentioned and snapshots you have added on each step 🙂
    Thanks.

  • Thanks. We are glad you liked it.

  • kunal s lawtawar

    What does it mean by “Applicants should visit EOI/Consulate and get birth Certiifcate in 1 year” ?

  • In what context and where do you see this line?

  • ‘Reissue of passport’ if you are renewing the passport that is about to expire.

  • Thanks. We are glad it helped you.

  • Are you sure you are filling the correct FILE NUMBER? File number is different than passport number.
    I have never this kind of issue before.

  • kunal s lawtawar

    ts mentioned in the list of physical documents provided by CKGS Application Centre. Point number 15.

    15 ). Birth Certificate of the Applicant (Issued by
    EOI/Consulate)*
    Applicants should visit EOI/Consulate and get birth
    Certificate within 1 year.
    Self
    Attested
    Copy

    As well as they are asking Birth Certificate of the Applicant at point 7.

  • Do you have the Indian birth certificate for your child that was issued from hospital or local government, when your kid was born? Use that birth certificate.

    The point 15 that you are talking about is for people who do not have their kid’s birth certificate issued from India. It is for people born outside India.

  • kunal s lawtawar

    In Minor NRI Passport Form, how to calculate Payment of Fee Amount paid?. As per help document, we have to mention fees excluding CKGS.

  • Ya..so just subtract the CKGS fees from total amount you are paying.

  • Pauline Ebenezer

    I am facing the same issue as well. My daughters Current passport was issued in India and the file no is 15 characters long. I assume the file no for passports that was issued in the states is 12 characters(My husbands passport was issued here and it has 12 characters). So, should i just maually write the extra characters after printing the application?

  • Yes, you can manually write the file number, if that’s the case.

  • Pauline Ebenezer

    Thank you!

  • Harish Chandravanshi

    Good Morning Anil,

    I was applying for elder son’s passport. I entered all the data correctly in CKGS and online application form at govt portal. After checking all the details I submitted the form. But after downloading the application, I noticed that my wife’s first name has been added to Country of Birth field. I am not sure how this has happened but now I am unable to modify it. Is it possible to cancel the application? If yes, then what would be the process for it? Is there any contact number that I can reach out to? I would appreciate any help in this regard.

  • You can contact CKGS here:
    (213) 213-5019
    Hours of Operations:
    9.00 AM to 10.00 PM EST
    (Contact Center operates from Monday to Friday except Holidays)

    or send them an email here:
    https://passport.in.ckgs.us/feedback/

    to fix your issue.

  • Harish Chandravanshi

    Thank you so much Anil. Your help is much appreciated.