Renew Indian Child Passport in USA – Documents, Process

Renew Indian Minor passport in USA after 5 years with CKGS. Processing time 1-4 week. Total 2 photos. Self Attest - parent & child thumbprint. Step by step process.

Anil Gupta
  By Anil Gupta    Updated  10 Apr, 20


Reissue or Renewal of Indian Minor (Child) Passport in USA is pretty similar to the one for adults.

Step by step guidance for re-issue of child passport with Cox and Kings (CKGS) in the jurisdiction of Indian embassy New York, Houston (Texas), Washington DC, Atlanta (Georgia), Chicago (Illinois) and SFO (San Francisco, California) Indian consulate.

The child is issued his/her own passport for 5 years and needs to be re-issued before its expiry.

Processing time: 4-6 weeks. 10 days if the last passport was issued by Indian Embassy in the USA.
You can apply for 1 year in advance of passport expiry.

Documents Required for Indian Minor Passport

Please note that US Visa – B1/B2 is not considered a valid visa for passport reissue.

  1. Child’s Expiring Passport (Most recent ONLY). All other OLD passports, if any, are not required.
  2. Two (2) photographs 2×2 Inch. The photo should have white background as off-white is NOT allowed.
    New pictures clicked within the last 30 days required. Bad and good photographs.
  3. Document checklist
  4. NRI passport renewal application form
  5. Affidavit for change in Appearance
  6. Annexure ‘D’- Affidavit of applicant parents for a passport for Minor Child
  7. Annexure ‘E’- Specimen Declaration of the applicant on a plain paper
  8. The U.S.A. Address proof – Anyone parent’s name – Any utility bill (Electricity/gas) or driving license or Rental lease agreement or home mortgage bill.
  9. Indian Address Proof – Anyone parent’s name – Aadhar Card OR Recent Bank Statement from Government bank like SBI, PNB (Should have affixed photograph) OR Drivers license OR Utility bill not older than 3 months.
  10. Child Birth Certificate – Should be in English.
  11. CHILD Passport copy – Photocopy of First 5 pages of YOUR passport + last 2 pages.
    First page with Photo, then page numbers 1, 2, 3, 4, 5.Page number 34, 35, 36 and last page with the address. Total of 10 pages.
  12. CHILD (US Legal Status Proof) – Current Valid US Visa OR I-797 OR Green card OR Employment Authorization Card or I- 797 approval notice.
  13. Mother – Current Valid US Visa OR I-797 OR Green card OR Employment Authorization Card or I- 797 approval notice.
  14. Mother – Passport first (Photo) page and last page (address page).
  15. Father – Current Valid US Visa OR I-797 OR Green card OR Employment Authorization Card or I- 797 approval notice.
  16. Father – Passport first (Photo) page and last page (address) page.

CKGS Passport Online application

Start new application on CKGS website. Sample information:



Open file in New Window

Postal Envelopes, Payment & shipping

Choose CKGS’s shipping option (UPS or Fedex) to avoid any issues later costing i.e. $15 each way. Total = $30.

Remember that CKGS does not allow USPS as the option. Payment is accepted only by online mode at step 5 in CGKS.

Please note your application’s web reference here before clicking the ‘Pay Online’ button.

Fees for child passport renewal in USA
Fees for child passport renewal in USA
Passport File Number is longer than 12 digits?

If your existing passport’s FILE NUMBER is longer than 12 digits and the govt. online passport form ONLY allows 12 digits to be entered, then, enter the LAST 12 digits of your file number.
This is an official response from CKGS to answer this question:

Use Last 12 digits of your passport FILE number is it is longer than 12 digits
Use Last 12 digits of your passport FILE number is it is longer than 12 digits

Other CKGS Passport forms

Now, download and print these forms from CGKS online application (they are pre-filled for you):

  • Affidavit for Change in Appearance
  • Annexure ‘D’ – Affidavit of applicant parents for passport for Minor Child
  • Annexure ‘E’ – Specimen Declaration of the applicant on a plain paper

These are all pre-filled forms based on the information that you have provided to CKGS in your online application.

Self Attestation and Notarize

SELF-ATTEST

You need to sign along with your child.

If Child age is greater than 5 years, he should write his/her name them-self.

If your child is less than 5 years, he/she should use his/her thumb print.

Both parent and child need to self-attest. Each parent should self-attest their own document. Get your child to sign all documents too.
The mother should sign her own and Father his own documents. Mother cannot sign the father’s document and vice versa.

For general document (like forms), any one parent can sign.

  1. CHILD’s – Passport copies of First five and last two pages
  2. CHILD’s – Birth Certificate
  3. US Address proof – Utility bill or driving license or rental lease agreement on any one of parent’s name.
  4. Indian Address proof – Utility bill or driving license or rental lease agreement on any one of parent’s name.
  5. Mother’s – Color copy of passport pages that you have photocopied.
  6. Father’s – Color copy of passport pages that you have photocopied.
  7. Mother’s – Color copy of Visa or Green Card or I797 approval notice.
  8. Father’s – Color copy of Visa or Green Card or I797 approval notice.
  9. ANNEXURE ‘D’ – Affidavit for Applying for Minor passport by parents
  10. Annexure ‘E’ – Specimen Declaration of the applicant on a plain paper
  11. CHILD’s – Color copy of Visa or Green Card or I797 approval notice.

NOTARIZE

  1. Affidavit for Change in Appearance.
  2. Page 3 of Passport Application Form – Specifically the Q 28’s answer needs to be notarized.

Free Notary?

Why not? Well, your town’s library or your Bank (most famous is Bank of America) and your own office (Almost all have notaries on their payroll) are the FREE options that I know and have utilized.

The paid ones (like USPS and others) should cost you around $5+ per page. So, to make it economical, use the free ones.

Mail Application & Tracking

  1. Arrange documents in the order as mentioned in the CKGS document checklist with a checklist on top.
  2. Use a small letter style envelope to keep the passport to have an extra layer of protection.
  3. Original Passport.
  4. Use a paper clip or paper pins to tie all the above documents together. Do NOT use a stapler.
  5. Visit UPS/FedEx, pick up the free envelope (included with your shipping fees) and mail. No need to send a ‘return envelope’. it will be taken care of by CKGS.
  6. Tracking on the CKGS website.
How to log back into CKGS website with Web reference number?

CKGS website might confuse you on this point if you have already started the passport application and saved it.

The only way to go back and see your saved documents is to use their web reference number on the box provided at the BOTTOM of their website.

Here is the sample screenshot:

ckgs web reference return to application



Where to Get Cheap Passport Photo?

You can get new ones from CVS, Walgreens or any other store that you prefer.

A bit economical option would be ePassportPhoto. At the time of writing this article, they had the option of free delivery with just $1.5 per picture.

Most people use either Costco or Sam’s Club membership to get the passport photo economically.




Author

Anil Gupta
  By Anil Gupta           

Recent discussion on forum

  1. komtrivedi
    komtrivedi

    Will parents state ID work to renew Indian passport for minors
    We don’t have any other documents, no driving license , no mortgage or utility bill only we have state ID


  2. Anil.Gupta
    Anil.Gupta

    Hi @komtrivedi
    State ID is acceptable as ID proof for Indian passport renewal.


  3. komtrivedi
    komtrivedi

    hello
    my child is 17 year old. so he has to self attest all documents . even one parent also have to sign all documents of minor


  4. Anil.Gupta
    Anil.Gupta

    Hi @komtrivedi
    Please read the article. Child and parent sign requirements are clearly given.


  5. komtrivedi
    komtrivedi

    hello Anil,

    Thanks
    still i have one question. affidavit of page 3 of indian application and which is question 28, that needs affidavit
    can you please send me the sample image if you have

    Thank you so much


  6. Anil.Gupta
    Anil.Gupta

    Hi @komtrivedi
    Sorry, i do not have any sample image at this time to share.


  7. friendeep
    friendeep

    Hi Anil,

    Your blog is really helpful but I am getting a different problem and it is holding me to submit my son passport renewal application. Actually on INR Indian Govt. Form, the printing summary page just before the last step showing the US Address but appending the Place of Birth as well which was in India so the Address looks wrong. However, I have not given Indian address anywhere just place of birth in 1st page of NRI form. So it is like -

    Lincoln Way Apt ###
    McLean VA 22102 USA
    PIN , MAHARASHTRA, INDIA (This Line is being Added)

    Could you please confirm if this will be printed as it is?

    Thanks !


  8. Anil.Gupta
    Anil.Gupta

    Hi @friendeep

    Double check to see if you have not given any wrong information.

    If you are opting for US Address printing, it should not show the Indian address.


  9. VSELVAAA65
    VSELVAAA65

    Hi Anil,

    For Minor Indian passport renewal, notarized the documents by same person or can we get few documents to one person and remaining documents from another person is acceptable. Please clarify.


  10. Anil.Gupta
    Anil.Gupta

    Hi @VSELVAAA65

    Notary can be done by anyone. No need to have same notary for all documents.


  11. VSELVAAA65
    VSELVAAA65

    Thanks Anil for confirmation and immediate response


  12. tushar.jamgaonka
    tushar.jamgaonka

    Nice article. Like the details you mentioned and snapshots you have added on each step :slight_smile:
    Thanks.


  13. Anil.Gupta
    Anil.Gupta

    Thanks. We are glad you liked it.


  14. kavita_aggarwal
    kavita_aggarwal

    Hi Anil , my minor kids passport is expiring in JULY 11, 2021 , Can we apply for its renewal now ? Although you mentioned it should be applied 1 year in advance, can we apply prior to that? we are in USA


  15. Rajesh_Nair
    Rajesh_Nair

    I got my passport renewed recently, got it within a months time. CKGS started taking passport application from June 1st week.


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