Renew Indian Passport in USA – CKGS Process by post

Written by Anil Gupta
  By Anil Gupta - Updated on  9 May, 19

Renew Indian passport in USA - Step by step process with my own experience
Renew Indian passport in USA - Step by step process with my own experience

You can easily renew Indian Passport in USA after 10 years with CKGS.

Step by step process for re-issue of passport with Cox and Kings (CKGS) with Indian embassy in New York, Houston (Texas), Washington DC, Atlanta (Georgia), Chicago (Illinois) and SFO (San Francisco, California) Indian consulate. CKGS is the official third party passport application handler for Indian Embassy in USA.

Passport Renewal Processing Time

Your Indian passport renewal will take 3-6 weeks if the last passport was issued in India.
You can get new passport in 10 days if your last passport was issued by Indian Embassy in USA.

You can apply for renewal 1 year or 365 days before expiry. We recommend applying 6 weeks before the final expiry to avoid issues with delays in processing at Indian embassy.

Note that Indian Police Clearance Certificate for Immigration if handled directly by Indian Embassy and not CKGS.

Documents Required Passport Renewal

  1. Expiring Passport (Original, most recent one). All other OLD passports, if any, are not required.
  2. 2×2 Inch photographs (White background, off-white is NOT allowed) – Total 3 in number. Paste 1 photo on these documents:
  3. NRI Government passport renewal application form
  4. Change of Appearance / Signature Form
  5. CKGS has recently removed Nationality Verification form which needed the third photo. They have not said if this 3rd photo is needed or not. So, you should send one lose photo in package.
  6. CKGS (Cox & Kings) Document checklist.
  7. CKGS (Cox & Kings) Online Payment Receipt.
  8. NRI Government passport renewal application form.
  9. Change of Appearance form.
  10. Annexure ‘E’ – Specimen Declaration of the applicant on a plain paper.
  11. (Optional) If you are Married and want to add your Spouse name to new passport?
    Then, include Spouse’s Passport’s front (page with picture) and back page (with address) OR Green Card, ONLY if asked for your case in ‘CKGS document checklist’. For some people, this is NOT required.
    If the Checklist asks for, then you may need to include Marriage Certificate (Indian or any other) too.
  12. Photocopy of First 5 pages of YOUR passport + last 2 pages. First page with Photo, then page numbers 1, 2, 3, 4, 5. Page number 34, 35, 36 and last page with address. Total of 10 pages.
  13. (Optional)For ECR Stamp – Copy of Highest Educational Qualification Degree. Do you need ECNR or ECR? 
  14. USA Address proof
  15. Indian Address Proof – ONLY REQUIRED if you want to ADD or CHANGE current Indian Address on your current passport.
    Current passport has Indian hostel as permanent address?

  16. US Legal Status
    Current Valid US Visa (including dependent Visa) OR I-797 OR Green card OR Employment Authorization Card (EAD) or I- 797 approval notice or Valid I-20.
    H1B / H4 Extension pending with USCIS? Apply with i797C.  US Visa – B1/B2 is NOT valid visa for passport reissue. i94 is not a valid Proof either.

CKGS Passport Application Forms

Start CKGS application here. Sample values:

Indian passport online application form cox and kings Indian passport online application form cox and kings. Click for larger view

Postal Envelope, Payment and CKGS shipping

We recommend CKGS’s shipping option from UPS or FedEx. Both cost the same $15 each way ($30 total).

CKGS accepts payment only by online mode at step 5.

Note down application’s web reference here before clicking the ‘Pay Online’ button.

Fees for child passport renewal in USA
Fees for child passport renewal in USA

If you decide to not use CKGS shipping, remember to NOT use USPS as its not allowed by CKGS.

NRI passport Application form – India Government

At step 6 in CKGS application, you have to fill Indian passport renewal USA application form, separately on Indian government website.

CKGS creates a unique web reference ID to link to this govt. application form and provides you a link on Step 6. Click this link to fill the form.

If you fill the government’s form before CKGS step 6, then CKGS has a separate process and is NOT recommended. You will find the on CKGS home page. We are assuming you started with CKGS.

Digital photo upload – Optional

DIGITAL photo uploading is optional at this time. NO option to upload it later if you have moved past the upload photo step.

See Sample NRI online form and step by step filing instructions. It covers ‘amount to be paid’, permanent US or Indian address and period of stay abroad questions with answers.

Sample NRI online passport govt form

First fill questions/fields online on the form and then take a print for rest. Online form will guide you.

Printed form has 3 pages in total with about 29 questions/points. Q 7 to 29 need to be filled manually with hand using BLUE or BLACK ink pen only.

Update Dec 3, 2018 – CKGS has changed the NRI form and it is now filled up online. We are waiting to update the NRI form sample. If you have filled one recently, please share it with us in the comments below.

Self Attest

Only you should sign yourself on the photocopy.

  1. Your passport copy of First Five and Last two pages.
  2. Copy of Visa or Green Card or I797 approval notice.
  3. USA Address proof.
  4. Indian Address proof (If Applicable for you case).
  5. Copy of Marriage Certificate (ONLY If you are married).
  6. Spouse Passport copy (ONLY If you are married).


Change of Appearance Form. Is AFFIDAVIT FOR CHANGE IN APPEARANCE mandatory if mine has not changed?

Free Notary?

City library, Bank (like Bank of America), your own office (Almost all have notaries on their payroll) are the FREE options.

USPS, Fedex and others would cost around $5+ per page.

Package, Mailing and Tracking

  1. Arrange documents in the order of CKGS document checklist with checklist on top.
  2. (Optional) Use a small letter style envelope to keep the passport just to have an extra layer of protection.
  3. Original Expiring Passport.
  4. Use paper clip or paper pins to tie all the documents together. Do NOT use stapler.

Visit UPS/FedEx office, pick up the FREE envelope (included in the shipping fees you paid to CKGS) and send with CKGS shipping label within 15 days of generating label.
NOTE: No need to send return envelope. It will be taken care off by CKGS if you opted for CKGS shipping.

CKGS allows you to track your passport application here.

ECR/ECNR – Documentary Proof

The ECR/ECNR status is available on page 2 of Indian passport. If it is not there or nothing is mentioned in your passport, you can select option ECNR (Emigration check not required) on point 13.

You can send photocopy of your highest educational qualification degree like MCA (Masters in Computer Applications) for ECNR proof. If you do not attach any proof and your old passport did not have the ECR stamp, you will automatically be considered eligible for ECNR.

No notarization needed. Just Self-attest with your signature and clearly mark the photocopy with “For ECNR – Documentary proof”.

Log Back into CKGS Website – Web Reference Number

Use CKGS web reference number on the box provided at the BOTTOM of the their website if you saved your application and are trying to log back again:

ckgs web reference return to application
ckgs web reference return to application

CVS, Walgreens.

Online ePassportPhoto with free delivery and just $1.5 per picture.

CostCo or Sam’s club charge approximately $4.96 for 2 passport photo.


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  1,880 Useful Questions & Answers

  1. Hetvi Patel
    Hetvi Patel 2 Apr, 19 at 8:44 pm

    Hey Can we fill the Indian passport renewal form and pay the payment at the center in New York?

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