Renew Indian passport in USA with CKGS by post

Anil Gupta  18 Oct, 18      2k  USA

Indian passport renewal USA, Documents list, NRI online application form. CKGS Processing time 1-4 weeks, 3 photo. No police verification. US legal status.


How to renew Indian Passport in USA after 10 years

Step by step guidance for re-issue of passport with Cox and Kings (CKGS) in the jurisdiction of Indian embassy New York, Houston (Texas), Washington DC, Atlanta (Georgia), Chicago (Illinois) and SFO (San Francisco, California) Indian consulate.

Indian passport renewal in USA processing time?

3-6 weeks on average if the last passport was issued in India.
10 days if your last passport was issued by Indian Embassy in USA.

When can I apply for passport renewal in USA?

Apply for renewal 1.5 months before the final expiry to avoid issues with delays in processing at Indian embassy.

Officially, you can apply 1 year in advance (365 days).

Documents required to renew Indian Passport in USA

  1. Expiring Passport (Original, most recent one). All other OLD passports, if any, are not required.
  2. 2×2 Inch photographs (White background, off-white is NOT allowed) – Total 3 in number.
  3. Nationality Verification form.
  4. CKGS Document checklist.
  5. NRI Government passport renewal application form.
  6. CKGS (Cox & Kings) Online Payment Receipt.
  7. Change of Appearance form.
  8. Annexure ‘E’ – Specimen Declaration of the applicant on a plain paper.
  9. (Optional) If you are Married and want to add your Spouse name to new passport?
    Then, include Spouse’s Passport’s front (page with picture) and back page (with address) OR Green Card, ONLY if asked for your case in ‘CKGS document checklist’. For some people, this is NOT required.
    If the Checklist asks for, then you may need to include Marriage Certificate (Indian or any other) too.
  10. Photocopy of First 5 pages of YOUR passport + last 2 pages.
  11. First page with Photo, then page numbers 1, 2, 3, 4, 5. Page number 34, 35, 36 and last page with address. Total of 10 pages.
  12. (Optional) – For ECR Stamp – Copy of Highest Educational Qualification Degree. Do you need ECNR or ECR?
  13. USA Address proof
  14. US bank statement is NOT a valid address proof.
  15. Indian Address Proof – ONLY REQUIRED if you want to ADD or CHANGE current Indian Address on your current passport.
    Current passport has Indian hostel as permanent address?

  16. US Legal Status
    Current Valid US Visa (including dependent Visa) OR I-797 OR Green card OR Employment Authorization Card (EAD) or I- 797 approval notice or Valid I-20.
    H1B / H4 Extension pending with USCIS? Apply with i797C.US Visa – B1/B2 is NOT valid visa for passport reissue. i94 is not a valid Proof either.

Renew Indian passport in USA - Step by step process with my own experience
Renew Indian passport in USA – Step by step process with my own experience


Related: How to get Indian Police Clearance Certificate from Indian Embassy

CKGS Passport Application Forms

Start CKGS application here. Sample values:

Indian passport online application form cox and kings
Indian passport online application form cox and kings.
Click for larger view

All the forms except the Indian government’s NRI application form are automatically filled up by CKGS online application. They will be available for download, print and signing/notarization.

CKGS will ask you to fill up the Government’s form (on government’s website) at step 6 of their process.

Sample National verification form:

Nationality verification form Indian passport renewal usa
Nationality verification form Indian passport renewal usa


Postal Envelope, payment and CKGS shipping

We recommend CKGS’s shipping option: UPS or FedEx. Both cost the same $15 each way ($30 total).

Payment is accepted only by online mode at step 5.

Note down application’s web reference here before clicking the ‘Pay Online’ button.

Fees for child passport renewal in USA
Fees for child passport renewal in USA

If you decide to not use CKGS shipping, remember to NOT use USPS as its not allowed by CKGS.

NRI passport Application form – India Government

At step 6 in CKGS application, you have to fill Indian passport renewal USA application form, separately on Indian government website.

CKGS creates a unique web reference ID to link to this govt. application form and provides you a link on Step 6. Click this link to fill the form.

If you fill the government’s form before CKGS step 6, then CKGS has a separate process and is NOT recommended. You will find the on CKGS home page. We are assuming you started with CKGS.

Digital photo upload – Optional

DIGITAL photo uploading is optional at this time. NO option to upload it later if you have moved past the upload photo step.

Made a Mistake in Govt Online Passport Application Form?

DO NOT try to fill out another new “Online Passport Application Form” if you made a mistake since both CKGS and Online Passport Application Web Reference numbers are linked together. Instead, start all over again and follow the process (CKGS >>>Online Passport Application>>>CKGS) if you have not yet paid the fees.

If you have already paid the fees and made a mistake (which cannot be edited), then cancel your CKGS application with refund and RESTART the CKGS process.

NRI application form Links

Government form online link – New Form Direct link We recommend you use the link given in Step 6 of CKGS application.
Government form online link – Edit your form – Re-visiting to complete partially filled form. Temporary Application Id required (This is different than CKGS’s own application web reference ID).
Print application form, after ‘saved and exit’ application – Government site’s Web file number (shown to you on LAST page when you are done filling the form) required. This is different than ‘Temporary application ID’ and ‘CKGS web application reference’ ID.

NRI passsport online application has a application ID
NRI passsport online application has a application ID
Sample NRI online passport govt form

First fill questions/fields online on the form and then take a print for rest. Online form will guide you.

Printed form has 3 pages in total with about 29 questions/points. Q 7 to 29 need to be filled manually with hand using BLUE or BLACK ink pen only.

Self Attest

Only you should sign yourself on the photocopy.

  1. Your passport copy of First Five and Last two pages.
  2. Copy of Visa or Green Card or I797 approval notice.
  3. Address proof (USA).
  4. Address proof (India).
  5. Copy of Marriage Certificate (ONLY If you are married).
  6. Spouse Passport copy (ONLY If you are married).

Notarize

Change of Appearance Form. Is AFFIDAVIT FOR CHANGE IN APPEARANCE mandatory if mine has not changed?

Free Notary?

City library, Bank (like Bank of America), your own office (Almost all have notaries on their payroll) are the FREE options.

USPS, Fedex and others would cost around $5+ per page.

Package, Mailing and Tracking

  1. Arrange documents in the order of CKGS document checklist with checklist on top.
  2. (Optional) Use a small letter style envelope to keep the passport just to have an extra layer of protection.
  3. Original Expiring Passport.
  4. Use paper clip or paper pins to tie all the documents together. Do NOT use stapler.

Visit UPS/FedEx office, pick up the FREE envelope (included in the shipping fees you paid to CKGS) and send with CKGS shipping label within 15 days of generating label.
NOTE: No need to send return envelope. It will be taken care off by CKGS if you opted for CKGS shipping.

CKGS allows you to track your passport application here.

Related: Attestation Of Power Of Attorney At Indian Consulate In USA – For Managing Property In India

Point 13 ECR/ECNR if nothing is mentioned in the current passport?

The ECR/ECNR status is available on page 2 of passport. If it is not there or nothing is mentioned in your passport, you can select ECNR on point 13.

Documentary proof for ECNR status on new passport?

Photocopy of your highest educational qualification degree like MCA (Masters in Computer Applications) is sufficient. If you do not attach any proof and your old passport did not have this ECR stamp, you will automatically be considered eligible for ECNR.

No notarization needed. Just Self-attest with your signature and clearly mark the photocopy with “For ECNR – Documentary proof”.

How to log back into CKGS website with Web reference number?

CKGS website might confuse you, if you have already started the passport application and saved it.
Use their web reference number on the box provided at the BOTTOM of the their website:

ckgs web reference return to application
ckgs web reference return to application

In the National verification form, the date of leaving India is the first time of leaving India or last (or most recent)?

You can either use the first date of leaving India or the most recent one, if you have traveled multiple times between first and most recent. It does not matter.

CVS, Walgreens.

Online ePassportPhoto with free delivery and just $1.5 per picture.

CostCo or Sam’s club charge approximately $4.96 for 2 passport photo.