Renew Indian Passport in USA – CKGS Process by post

Indian passport renewal USA, Documents list, NRI online application form. CKGS Processing time 1-4 weeks, 3 photo. No police verification. US legal status.

Written by Anil Gupta
  By Anil Gupta          Updated  20 Dec, 19


You can easily renew Indian Passport in USA after 10 years with CKGS.

Step by step process for re-issue of passport with Cox and Kings (CKGS) with Indian embassy in New York, Houston (Texas), Washington DC, Atlanta (Georgia), Chicago (Illinois) and SFO (San Francisco, California) Indian consulate. CKGS is the official third party passport application handler for Indian Embassy in USA.

Passport Renewal Processing Time

Your Indian passport renewal will take 3-6 weeks if the last passport was issued in India.
You can get new passport in 10 days if your last passport was issued by Indian Embassy in USA.

You can apply for renewal 1 year or 365 days before expiry. We recommend applying 6 weeks before the final expiry to avoid issues with delays in processing at Indian embassy.

Documents Required Passport Renewal

  1. Expiring Passport (Original, most recent one). All other OLD passports, if any, are not required.
  2. 2×2 Inch photographs (White background, off-white is NOT allowed) – Total 3 in number. Paste 1 photo on these documents:
  3. NRI Government passport renewal application form
  4. Change of Appearance / Signature Form
  5. CKGS has recently removed Nationality Verification form which needed the third photo. They have not said if this 3rd photo is needed or not. So, you should send one lose photo in package.
  6. CKGS (Cox & Kings) Document checklist.
  7. CKGS (Cox & Kings) Online Payment Receipt.
  8. NRI Government passport renewal application form.
  9. Change of Appearance form.
  10. Annexure ‘E’ – Specimen Declaration of the applicant on a plain paper.
  11. (Optional) If you are Married and want to add your Spouse name to new passport?
    Then, include Spouse’s Passport’s front (page with picture) and back page (with address) OR Green Card, ONLY if asked for your case in ‘CKGS document checklist’. For some people, this is NOT required.
    If the Checklist asks for, then you may need to include Marriage Certificate (Indian or any other) too.
  12. Photocopy of First 5 pages of YOUR passport + last 2 pages. First page with Photo, then page numbers 1, 2, 3, 4, 5. Page number 34, 35, 36 and last page with address. Total of 10 pages.
  13. (Optional)For ECR Stamp – Copy of Highest Educational Qualification Degree. Do you need ECNR or ECR? 
  14. USA Address proof
  15. Indian Address Proof – ONLY REQUIRED if you want to ADD or CHANGE current Indian Address on your current passport.
    Current passport has Indian hostel as permanent address?
  16. US Legal Status
    Current Valid US Visa (including dependent Visa) OR I-797 OR Green card OR Employment Authorization Card (EAD) or I- 797 approval notice or Valid I-20.
    H1B / H4 Extension pending with USCIS? Apply with i797C.  US Visa – B1/B2 is NOT valid visa for passport reissue. i94 is not a valid Proof either.

CKGS Passport Application Forms

Start CKGS application here. Sample values:

Indian passport online application form cox and kings

Indian passport online application form cox and kings. Click for larger view

Postal Envelope, Payment and CKGS shipping

We recommend CKGS’s shipping option from UPS or FedEx. Both cost the same $15 each way ($30 total).

CKGS accepts payment only by online mode at step 5.

Note down application’s web reference here before clicking the ‘Pay Online’ button.

Fees for child passport renewal in USA
Fees for child passport renewal in USA

If you decide to not use CKGS shipping, remember to NOT use USPS as its not allowed by CKGS.

NRI passport Application form – India Government

At step 6 in CKGS application, you have to fill Indian passport renewal USA application form, separately on Indian government website.

CKGS creates a unique web reference ID to link to this govt. application form and provides you a link on Step 6. Click this link to fill the form.

If you fill the government’s form before CKGS step 6, then CKGS has a separate process and is NOT recommended. You will find the on CKGS home page. We are assuming you started with CKGS.

Digital photo upload – Optional

DIGITAL photo uploading is optional at this time. NO option to upload it later if you have moved past the upload photo step.

See Sample NRI online form and step by step filing instructions. It covers ‘amount to be paid’, permanent US or Indian address and period of stay abroad questions with answers.

Sample NRI online passport govt form

First fill questions/fields online on the form and then take a print for rest. Online form will guide you.

Printed form has 3 pages in total with about 29 questions/points. Q 7 to 29 need to be filled manually with hand using BLUE or BLACK ink pen only.

Update Dec 3, 2018 – CKGS has changed the NRI form and it is now filled up online. We are waiting to update the NRI form sample. If you have filled one recently, please share it with us in the comments below.

Self Attest

Only you should sign yourself on the photocopy.

  1. Your passport copy of First Five and Last two pages.
  2. Copy of Visa or Green Card or I797 approval notice.
  3. USA Address proof.
  4. Indian Address proof (If Applicable for you case).
  5. Copy of Marriage Certificate (ONLY If you are married).
  6. Spouse Passport copy (ONLY If you are married).


Change of Appearance Form. Is AFFIDAVIT FOR CHANGE IN APPEARANCE mandatory if mine has not changed?

Package, Mailing and Tracking

  1. Arrange documents in the order of CKGS document checklist with checklist on top.
  2. (Optional) Use a small letter style envelope to keep the passport just to have an extra layer of protection.
  3. Original Expiring Passport.
  4. Use paper clip or paper pins to tie all the documents together. Do NOT use stapler.

Visit UPS/FedEx office, pick up the FREE envelope (included in the shipping fees you paid to CKGS) and send with CKGS shipping label within 15 days of generating label.
NOTE: No need to send return envelope. It will be taken care off by CKGS if you opted for CKGS shipping.

CKGS allows you to track your passport application here.

Is ECR or ECNR Proof Required for Indian Passport Renewal in USA?

The ECR, ECNR proof is not required for Indian passport renewal in USA.
The ECR/ECNR status is available on page 2 of Indian passport. If it is not there or nothing is mentioned in your passport, you can select option ECNR (Emigration check not required) on point 13.

Can I send ECR, ECNR Proof even if it is not required?

You can send photocopy of your highest educational qualification degree like MCA (Masters in Computer Applications) for ECNR proof. If you do not attach any proof and your old passport did not have the ECR stamp, you will automatically be considered eligible for ECNR.

No notarization needed. Just Self-attest with your signature and clearly mark the photocopy with “For ECNR – Documentary proof”.

How to Log In to CKGS website with Web Reference Number?

Use CKGS web reference number on the box provided at the BOTTOM of the their website to log back into CKGS website.
You must have saved your application before you can try to log back again: ckgs web reference return to application

Where to Get Indian Passport Photo in USA?

You can get Indian Passport photos at Walmart, Costco, Sams Club, CVS or Walgreens. ePassportPhoto offers free delivery and just $1.5 per picture. CostCo or Sam’s club charge approximately $4.96 for 2 passport photo.

Where Can i get Free Notary for Indian passport Renewal?

Your local city library, Bank (like Bank of America, Chase), your own office are the FREE notary options for Indian passport renewal.

USPS, Fedex and other local mail shops would charge around $5+ per page of notary.


Recent discussion on forum

  1. akhere

    HI Anil.
    Thanks for these instructions on your website for Minor Child India passport renewal.

    You have mentioned 3 photos for the child but CKGS website checklist asks for only 2 photos.
    Which one is correct?

    Do you know if I can apply for Tatkal. How much chances to get approval for Tatkal for a immediate travel need in June but without any travel tickets proof or without any real emergency.

  2. Anil.Gupta

    Hi @akhere

    You need 2 photos. I need to update the article as the photo requirement has been recently changed by CKGS.

    The chances of Tatkal approval are low if you do not have any valid reason to apply for expedited service. You can try though if you want.

  3. anujajr

    Hi Anil,

    I have not requested any address change , and have given the same address as in passport in the Govt. website. But still “indian address proof” is check marked. Please help.

    Also, i have filled husband’s name and requested to add in new passport. But in checklist no proof/ marriage certificate requested. pls help

    Also provide first 5 pages of passport copy- Does it mean the number on beneath the page or turn the pages one after the other until you reach count 5?


  4. anujajr

    Thank you! I have shipped all documents

  5. Amol

    Hi All,
    I refer this forum every time I need to do some immigration related work. So I want to share my experience of renewing my passport, which may help someone
    My passport is expiring in June 2020, and so is my i94. My H1 visa is valid till Jan 2021.
    I started the process for renewing my passport on 10/23/2019 and received my new passport on 11/11/2019
    Current passport has the India address. New passport now has US address.

    Documents sent to CKGS

    • Original Expiring Passport
    • 2x2 photographs - 2
    • Filled NRI Government passport renewal application form
    • CKGS Document checklist
    • CKGS payment Money Order ($131.95)
    • Change of Appearance / Signature Form - Notarized
    • Annexure ‘E’ – Specimen Declaration of the applicant on a plain paper
    • Photocopy of First 5 and last 2 pages of passport - Self Attested
    • US Driving License enlarged front & back photocopy on 2 separated pages - Self Attested
    • US Legal Status - i797 - photocopy - Notarized

    Fees : 101.95 + shipping (30.00) (CKGS standard shipping) -> Total - 131.95

    I got my spouse’s name added on the passport, however I did not send the marriage certificate as it was not listed on the generated checklist.

Comments are closed. Ask question on Forum (we answer in 1-24 hour)

41 more replies

  1,926 Useful Questions & Answers

  1. Hetvi Patel
    Hetvi Patel 2 Apr, 19 at 8:44 pm

    Hey Can we fill the Indian passport renewal form and pay the payment at the center in New York?

  2. Vishal Tiwary
    Vishal Tiwary 28 Feb, 19 at 4:41 pm

    How long it takes to get the passsport thru post? Mine is gone to emabassy on 7th jan still no update?

    • Anil Gupta
      Anil Gupta 28 Feb, 19 at 4:41 pm

      It takes about 4-6 weeks normally to get renewed Indian passport if your last passport was issued in India.

      • Vishal Tiwary
        Vishal Tiwary 28 Feb, 19 at 4:56 pm

        Ok, so for me 6 weeks is done. May be it is taking more. even ckgs is not able to tell anyhting.should i call consulate?

        • Anil Gupta
          Anil Gupta 28 Feb, 19 at 4:56 pm

          Consulate will not tell you anything either. Your only option is to wait.

          • Vishal Tiwary
            Vishal Tiwary 1 Mar, 19 at 12:03 am

            Got a mail today:
            This is to inform you that Police Verification Request has been sent to the Police department (refer the following table for details) for your Passport Application (Re-Issue Passport Issuance under Normal scheme) submitted with File Number..

            Do I need to do anyhting..atleast in my bangalore address i no longer stay…

            • Anil Gupta
              Anil Gupta 1 Mar, 19 at 5:41 pm

              You do not need to do anything or can’t even do anything.

              Lets wait and watch. Normally, the Indian Passport office may just give positive report since you are in USA unless your address is a hostel address.

  3. Murugan
    Murugan 28 Feb, 19 at 9:00 am

    Hi Anil,

    I filled my Passport Renewal application on last week thru CKGS and the application is in Embassy right now.

    I justed noticed that the processing time for Washington DC is increased 4 to 6 weeks. I was planning to go to India on next weekend.

    What do i need to do to get my new passport ASAP? If i go directly to Embassy, will that help. If yes, Is there any procedure (any appointment or so)?



    • Anil Gupta
      Anil Gupta 28 Feb, 19 at 10:06 am

      I am not aware of any process to collect passport directly from Indian Embassy. You can check with CKGS if they can do anything to expedite the process.
      I have not heard of any expedite process as such for your kind of case.

  4. Ranga
    Ranga 28 Feb, 19 at 1:36 am

    Hi Anil,

    I filled my passport application and took license photocopy, approval notice and change of appearance form for getting notary signature at Chase and BofA and US Bank. All 3 banks are not doing Notary presently for photocopies of license and approval notice. Tried with few public libraries too and they are suggesting to go to UPS. But, UPS is currently charging $10 per Notary sign, Is there any place where I can get free notary ?

    • Anil Gupta
      Anil Gupta 28 Feb, 19 at 10:06 am

      Try your local town’s library and they usually do it for free.
      Also, your employer’s office will have notary on payroll and they can notarize for free.

      • Ranga
        Ranga 28 Feb, 19 at 4:12 pm

        Thank you Anil for response. I will try at city library. Also I want to include my spouse name in the passport. After completion of application by adding spouse name, CKGS check-list did not prompt me for any additional documents. Question : Can I send marriage certificate copy and spouse passport copy in addition to requested documents in the check-list ? Does this serve any purpose.

        • Anil Gupta
          Anil Gupta 28 Feb, 19 at 4:41 pm

          There is no need to send additional documents if CKGS check list does not ask for it.

          • Ranga
            Ranga 28 Feb, 19 at 6:21 pm

            Thanks much Anil for the timely response.