Sample Work Experience Letter for Australia 189 Visa Assessment

Sample experience letter for Australia 189, 190, 489 visa with Job role and responsibilities. Letter from colleague is acceptable with notarization.

Written by Anil Gupta
  By Anil Gupta          Updated  2 Mar, 20


Sample Skill-certificate or work experience letter as an evidence of prior work experience from your previous employers is required for Australia PR.

You need current employer work letter too at the time of filing the 189 visa employment assessment. Assessment company needs this employer provided detailed experience cum tech verification letter with responsibilities and duties for 189, 190, 489 visa, to evaluate the basis of your SkillSelect points.

Sample Experience Letter for Australia in DOC format

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This same letter is available in Doc format here. You can copy and paste from here and use it for your purpose.

Include full period of employment in Skill Letter

Include full period of employment even if part of it was outside USA or any other country.

For example, If you worked for 2 years in India and then worked in USA for 1 year for same company. Include the full employment period by specifically mentioning the tenure in India and the USA separately.

Skill Letter – Include Only Relevant Work

Write ONLY the work experience or technologies that are relevant to the visa or skill that you are applying to.

65% of your daily job related duties should match the job code that you are applying for.

Letter Head – Company address, Contact numbers

The official employer letter head that you use to print these letters should clearly show the company’s address (could be any in case of multiple offices) and reachable contact numbers.

Your assessment company (like ACS) might contact them over phone or by paper letter to verify your claims. If the letter head does not inherently has the address and contact numbers, then you should add them.

Skill experience letter for Australia from Colleague

Use the Sample Affidavit written by your co-worker or manager if your employer is not issuing the skill letter.

Experience Letter from Current Active Employer

You do need the work experience letter from your current active employment as well. If you can tell the truth about Australia immigration and can get this letter, you are good.

If you do not want to disclose the reason for requesting this letter on company letter head, you can give the reason as further studies.

If there is a question about why you need it for studies, then you can share the link to Victoria university site which says foreign applications need to submit work experience proof.

Victoria University needs work experience letter
Victoria University needs work experience letter

Employer may issue skill experience letter only once

Not sure about your specific company, but most of them just issue it once in the lifetime on their letter head.

So, just be very careful with the verbiage contents of the letter. You might not be able to change it later.

Hence, it is advisable to address the letter as ‘WHOMSOEVER IT MAY CONCERN‘ rather than specifically to any one specific. This would help you use the letter at multiple places.

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  51 Useful Questions & Answers

  1. arya panicker
    arya panicker 18 Feb, 20 at 4:02 pm

    Hi Anil,
    Can the work experience letter be signed by HR or is it mandatory that it has to be signed by my manager?


  2. samraj80
    samraj80 23 Jan, 20 at 6:15 pm

    Hello Anil ,

    I have filed my EOI and now the case officer is requesting for employment reference letter and when I discussed with my manager and HR they are not in a position to provide me the letter. Is there any alternative options than getting the rules and responsibilities letter other than the company letter head.

  3. Vishnu
    Vishnu 23 Dec, 19 at 2:23 pm

    Hi Anil,
    Thanks for detailing all the steps. One question. In case of “Reference Affidavit from Co-worker”, there is a clause to submit a letter head from the employer why they are not able to provide the experience reference with roles and responsibilities. Many companies in India does not provide such details in a letter head. How can we submit a supporting document in such cases. Please help.

    • Sneha
      Sneha 31 Jan, 20 at 4:25 pm

      Vishnu, Did you get an answer for this from some other forum may be?

      Hi Anil,
      I have the same query as Vishnu. My current employer refused to give “they do not provide roles and responsibilities” statement in a letter head. What is the alternate for this? An answer would help a lot!


      • Anil Gupta
        Anil Gupta 31 Jan, 20 at 4:25 pm

        As far as I know, there is no alternative yet. I can share only when ACS has accepted anything which i am not aware of currently.

  4. Avdhut Vaidya
    Avdhut Vaidya 11 Dec, 19 at 10:38 am

    Should my Roles and Responsibilities cover the tools or technologies i have worked on? or should they be generic?
    For example, should they have “Coding”, “Unit Testing” or should it have detail like “Coding using Visual Studio on ASP.NET MVC”, “Unit Testing using NUnit & MS Test”

    I have given Coding and Unit Testing in one word just for reference, in actual, i would write something like “Writing code as per system and functional requirements inline with created technical design.” However, my main ask is – should i include the tools that i have used while doing this coding?

    • Anil Gupta
      Anil Gupta 16 Dec, 19 at 2:38 pm

      I suggest to include both specific coding language and the generic terms to make it look realistic.

  5. Vindya Roxx
    Vindya Roxx 13 Nov, 19 at 3:55 pm

    I am an MBA (Finance specialization) with over 8 years of work experience as Financial analyst / index / equity research analyst. My question is that I heard that the applications received from applicants with finance experience arent given priority or do not get PR invite from Australia. Is it true?

  6. nirmalya mukhopadhyay
    nirmalya mukhopadhyay 24 Oct, 19 at 12:06 am

    I have my experience letters in PDF format which were sent by previous employers, will it be sufficient for assessment or need the hard copies to be verified and notarized. If i dont have hard copies what are the options.

  7. prashant amrutkar
    prashant amrutkar 29 Jul, 19 at 3:26 am

    I have previously worked in Wipro and they are denying to give letter with roles and responsibilities.

    Please suggest.

    • Anil Gupta
      Anil Gupta 29 Jul, 19 at 5:03 pm

      You can get a Co-worker letter if the employer is not helping.

  8. Hemanth P
    Hemanth P 23 May, 19 at 11:39 am

    Hi Anil,

    I have a query regarding referral letters from employers. during 2011-2013 year, I worked for AT&T, Hyderabad but as a contractor and was on the payrolls of a consultancy. Can I get a referral letter from my manager under whom I was working during this tenure? That manager is currently working with IBM, as AT&T was acquired by IBM recently before 2 years. Now, Can I provide my service letter provided by the consultancy and colleague referral letter from my manager whom I worked under to ACS? Please let me know

    • Anil Gupta
      Anil Gupta 23 May, 19 at 11:52 am

      It is your choice if you want to use the co-worker letter rather than the actual employer letter. Employer letter has more weight.

  9. anurag jain
    anurag jain 14 Apr, 19 at 11:24 am

    Hi Anil,

    Can we get the referral letter signed from a colleague as I don’t want to tell this to my manager at this point of time.
    Also is there any specific format of referral letter from a colleauge

  10. rahul shrivastava
    rahul shrivastava 9 Apr, 19 at 11:05 am

    Hi Anil,
    Do we have to get this work experience letter public notarized? Also, does this has to be signed from HR/Manager/Director or just their name,designation, email and phone number are enough?


    • Anil Gupta
      Anil Gupta 9 Apr, 19 at 12:08 pm

      Official company person’s signature, name and contact information is required.

      Public notary is also required.

      • Fern
        Fern 16 Dec, 19 at 2:37 pm

        For Roles and Responsibilities letter, what information of the referral person is required? Name? EMAIL ID( Current one? or the one for which the person is giving referral for? For Ex- If I needed the letter for WIPRO and my Tl is now at Syntel then which email id is required? and accordingly which employee ID of my TL is required?

  11. pin
    pin 24 Mar, 19 at 3:57 am

    Hello Anil,
    Thanks a lot Anil for your help . One more query:
    In some documents my name is written as without “Kumar” and some contains it . Can you suggest if that’s ok .

    • Anil Gupta
      Anil Gupta 24 Mar, 19 at 8:36 am

      I answered similar question on TruVisa Today here.

      • pin
        pin 24 Mar, 19 at 8:48 am

        Thanks for sharing Anil.Is there any specific format required for this affidavit or any format as Indian advocates normally prepare it in would do ?

        • Anil Gupta
          Anil Gupta 24 Mar, 19 at 8:48 am

          Please check the link for all the information and ask question on the relevant page itself.

          • pin
            pin 24 Mar, 19 at 9:00 am

            Oh thanks Anil. Got format there !!

  12. pin
    pin 23 Mar, 19 at 4:30 am

    Hello Anil,
    For ACS submission , if any other documnents than results,deg cert, reference letters and passport would be required ? (Like resume and if yes any format ?)
    Also only having “true copy” would do .. or having the words “ certified true copy” is mandatory .
    Also for reference affidavit , “witnesses by “should be by advocate or another person?

  13. Shyam Vashista
    Shyam Vashista 22 Mar, 19 at 12:44 pm

    Hi Anil
    Please can you share any agency who can guide for all this process?

    • Anil Gupta
      Anil Gupta 22 Mar, 19 at 1:24 pm

      I can guide you if you are okay with paid consulting.
      Send me a private message on our Australia whatsApp group here.

  14. Amit Bharti
    Amit Bharti 21 Mar, 19 at 1:53 am

    Thank you, Anil Ji, for responding to my query. I’ve got the reference letter from my previous employer and one colleague declaration reference letter from my current employer TCS. I’ve certified all the docs from Justice of Peace in Sydney as well. Now, do I need to attach salary slips or joining letter along with these reference letters?.

    • Anil Gupta
      Anil Gupta 21 Mar, 19 at 7:38 pm

      Salary Slips and joining letters are not required as these are optional.

  15. Manisha
    Manisha 18 Mar, 19 at 9:01 pm

    Hi Anil,
    My employer (Wipro) isn’t providing the reference letter in the format required by acs for assessment.
    They had provided me with an experience letter( attached) and they have just agreed to mention “full time” on the same letter. They are not agreeing to add my roles and responsibilities though the already provided letter has tools and technologies listed. My queries are:

    1. Can I use the experience letter from wipro along with notarized letter having roles and responsibilities or should I mention everything in the letter to be notarized and ignore the experience letter from Wipro altogether.
    2. I’m currently working in Singapore, so can I ask my colleague in India(Mumbai) to get it done for me? Also, I’d worked in Bangalore as well as Mumbai so will that matter in case I use Wipro letter having Bangalore address along with notarized letter by my colleague in Mumbai?

    • Anil Gupta
      Anil Gupta 18 Mar, 19 at 9:10 pm

      This letter looks fine to me if you can get “Full time” added to it. I suggest to use the original employer letter instead of the co-worker letter.

      • Manisha
        Manisha 18 Mar, 19 at 9:20 pm

        Thank you Anil! But another question is, as ACS had mentioned that 65% of roles and responsibilities should match and as this letter doesn’t contain anything in detail. Would they consider it? As this experience duration is longest ( close to 4 years) in my total experience (10years)

        • Anil Gupta
          Anil Gupta 18 Mar, 19 at 9:35 pm

          65% of each letter should match with your selected ANZSCO code. If this letter has good amount of your work that you have done, you should be fine.
          Original company letter has much more weight than the the co-worker letter.

  16. Amit Bharti
    Amit Bharti 16 Mar, 19 at 8:31 am

    Hi Anil, Thanks for the above post. I’ve one query. Will ACS focus on the designation in various company worked or only on roles and responsibility?
    I’m asking because I’m using Computer and Network Engineer code but my designation was System Engineer in my first company, Application Designer in Second company and Information Technology Analyst in Third company. So, will it effect my ACS assessment?

    • Anil Gupta
      Anil Gupta 16 Mar, 19 at 12:43 pm

      ACS will consider your roles and responsibilities and not the designation name.
      Your roles should match at-least 65% with your ANZSCO code.

  17. pin
    pin 13 Mar, 19 at 6:34 am

    Hi Anil,
    Many of the employer don’t specifically
    Mention work location in reference letter . Is that a mandatory thing ?


    • Anil Gupta
      Anil Gupta 13 Mar, 19 at 9:42 am

      Work location (country) is required if you have worked in multiple countries during your employment with that employer.

      If you have worked only in one country, then there is no need to mention it explicitly as it is evident from employer’s address printed on work experience letter head.

      • pin
        pin 13 Mar, 19 at 10:02 am

        Hi Anil,
        So it can be assumed that if no location is mentioned , they will by default consider the location from company’s letter head ..( my case even though I worked at diff location but employer jst doesn’t agree to mention it it’s ok to accept in this form also as atleast it won’t be rejected.. correct me if I am wrong )

        • Anil Gupta
          Anil Gupta 13 Mar, 19 at 8:54 pm

          It should be fine. I do not see any issue.

          • pin
            pin 13 Mar, 19 at 11:43 pm

            Great .. thanks !!
            Also if a reference letter is addressed to some other organisation for eg to “Canada migration dept “ can I use the same reference letter for ACS assessment ?

            • Anil Gupta
              Anil Gupta 14 Mar, 19 at 8:18 am

              No, you cannot use it. It is specifically for Canada Migration Department.
              The general document should either have the statement as “Whomsover it may concern” or “Canada or Other Migration Department”.

              It should not be a restrictive document.

  18. pin
    pin 10 Mar, 19 at 4:38 am

    Hi anil,
    Let’s say I go for ACS assessment today and they evaluate my experience as 7 years 8 months(my current employer reference letter mentions TO DATE ) .. and after 4 months I file EOI and I am still working with the same employer . In this case , would they consider my experience as 8 years and eoi sytem would automatically update my points to 15 instead of the ACS assessment points that are 10 as experience evaluated was 7 yrs 8 months.

    • Anil Gupta
      Anil Gupta 10 Mar, 19 at 10:24 pm

      I had answered similar question earlier on our forum.
      You can keep the current employment’s end date BLANK in your Australia EOI.

      • pin
        pin 10 Mar, 19 at 10:30 pm

        Hi Anil,
        Thanks .. I got my answer .
        But in this case should I submit or will they ask for any proofs to prove that I am still with the same employer?

        • Anil Gupta
          Anil Gupta 10 Mar, 19 at 10:49 pm

          You will need to submit current employer’s pay slips to cover the gap between ACS date and current date.

          • pin
            pin 10 Mar, 19 at 10:55 pm

            That’s great !! Thanks a lot Anil !!

  19. Ansuman Gupta
    Ansuman Gupta 9 Mar, 19 at 11:06 am

    Hi Anil,
    Can I get this experience letter signed by my office colleague. Will this be accepted? Is there anything extra needs to be written or provided if signed by my Office colleague.

  20. Mithun Ivalkar
    Mithun Ivalkar 26 Feb, 19 at 8:49 pm


    For educational certificates, I need to get a letter signed from the institutions for ‘Mode of Teaching was in English’. Could you recommend a sample format for this please.

    Thanks, Mithun

    • Anil Gupta
      Anil Gupta 26 Feb, 19 at 10:48 pm

      I do not have a sample letter but it is just one line that needs to be written along with the year of study as well as the subject names. The letter should be on the official institution’s letter head.

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