Renew Indian Minor Passport in USA – By Post BLS – Step by Step Process


Renew Indian Minor passport in USA after 5 years with BLS. Steps to fill forms, documents required and processing times. Total 5 photos required for reissue.


UPDATE 9 MAY, 2016:
Indian embassy has outsourced passport services to Cox & Kings starting 9 May 2016. BLS is no longer the provider.

We are in the process of updating this article to reflect the changes introduced by Cox & Kings. It has not been updated yet.

Renewal of Indian Passport in USA for minor (child up-to the age of 14 years) is pretty similar to the one for adults.

Although the process is same, the number of documents required are much more for minor child than an adult. This article aims to help you with step by step process in collecting documents, apply by postal mail and what to expect with respect to timelines.

The child is issued his/her own passport for 5 years and needs to be re-issued before its expiry.

If you are looking to get an adult’s Indian passport renewed in USA, then refer this:
Step by step process for Indian Adult’s Passport renewal.

  1. Planning: 1 month ahead of Passport expiry date
  2. Step by step process to renew Indian Minor Passport in USA – My own experience
    1. Collect Documents required for renewal of Indian passport in USA
    2. Buy Cashier Check Or Money order Or Demand Draft
    3. Buy Postal Envelopes
    4. Fill Up online forms for Indian passport reissue (Links to documents are provided later in article with instructions and samples)
      1. Sample NRI Passport Form
      2. Sample Nationality Verification Form
      3. Sample Affidavit for change in Appearance – Child
      4. Sample Affidavit for Applying minor passport by parents
      5. Sample BLS Order Form
      6. Sample BLS Document Checklist
    5. Notarize documents
    6. Packaging everything together
    7. Mailing and Tracking
  3. FAQ (Frequently asked questions)
    1. Is Cox and Kings renewing the Indian passport or BLS International?
    2. What is the time frame for issuing new passport or completion of this application process?
    3. When is the tracking information started/updated on BLS website?
    4. What should be selected in Point 13 ECR/ECNR if nothing is mentioned in the current passport?
    5. What documentary proof should be attached if you want status as ECNR on new passport?
    6. The money order or cashier check or demand should be in favor of whom?
    7. I did not receive any email from BLS after submitting the passport order form.
    8. Which color pen should be used to fill the forms?
    9. In the National verification form, the date of leaving India is the first time of leaving India or last (or most recent)?
    10. How many photographs are needed in total?
    11. What address to be printed in passport?
  4. Comments

Planning for Child Passport Renewal in USA: 1 month ahead of Passport expiry date

It is my advice to apply for renewal 1 month before the final expiry to avoid any issues.
Officially, you can apply 1 year in advance and there is no time limit for the late comers!

You can apply at your leisure once the passport expires. The only thing that would pinch you is extra Sarkari documentation.


1. Documents required to renew Indian Passport in USA for Child


  • Originals
    1. Expiring Passport with all other OLD passports.
    2. 2×2 Inch photographs (White background, off-white is NOT allowed) – Total 5 in number.
      Get new pictures clicked as you need fresh ones clicked within last 30 days.

      You can get new ones from CVS, Walgreens or any other store that you prefer.

      A bit economical option would be ePassportPhoto. At the time of writing this article, they had the option of free delivery with just $1.5 per picture.

      Most people use either CostCo or Sam’s club membership to get the passport photo economically. They charge approximately $4.96 for 2 of them.

      BLS has kindly created a full document giving details of bad and good photographs here.

  • Forms – Will fill later – download links are provided later in article.
    1. Nationality Status forms 3
    2. BLS checklist
    3. NRI passport renewal application form
    4. Affidavit for change in Appearance
    5. Affidavit of applicant parents for passport for Minor Child
  • Photocopy – Black and White
    1. Address proof – Any utility bill (Electricity/gas) or driving license or Rental lease agreement. This can be on any of the parent’s name.
  • Photocopy – Color
    1. CHILD – First 5 pages of passport + last 2 pages.

      First page with Photo, then page numbers 1, 2, 3, 4, 5.

      The last two pages are supposed to include the ‘Observation’ page and I found two of them here as well. So, Included these two along with the page containing my address.

      Page number 34, 35, 36 and last page with address.

      This makes the total number of pages to be 10.

    2. CHILD – Current Valid US Visa OR I-797 OR Green card OR Employment Authorization Card or I- 797 approval notice.
    3. Mother – Current Valid US Visa OR I-797 OR Green card OR Employment Authorization Card or I- 797 approval notice.
    4. Mother – Passport first (Photo) page and last page (address page).
    5. Father – Current Valid US Visa OR I-797 OR Green card OR Employment Authorization Card or I- 797 approval notice.
    6. Father – Passport first (Photo) page and last page (address) page.

    Please note that US Visa – B1/B2 is not considered a valid visa for passport reissue.

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3. Buy Cashier Check Or Money order Or Demand Draft


How to pay?

Payment is accepted by Money order, Cashier Check or Demand Draft.
Cashier checks are different than the standard checks that you normally use to pay your rent etc.

Most economical would be Money order ($3 or more is the fees) followed by Cashier checks ($3 or more).
Bank of America has mentioned that they would charge $10 for cashier check and $5 for money order unless you have an up-graded checking account which renders them free for you.

Local banks or credit unions have a better rate here starting from $3. If you want to save a trip to Bank, you can buy the money order from post office (like USPS) as well while buying postal envelopes.

I used Bank of America’s Money Order with $5 fees.

BLS fees check for Minor passport

Sample BLS fees check for Minor passport

How much to pay?

The BLS International lists the fees according to your service selection. They have also mentioned the fees here for various passport related services. Both are same. It is up-to you what method you choose.

In this case (Passport renewal for minor less than 14 years of age after 5 years), it was a total of $66.20.

BLS minor passport re-issue fee

BLS minor passport re-issue fee

You would not be able to completely fill the form (BLS Order Form – If you went there to check your fees) at this time, as you have to fill up the payment instrument (cashier check or money order etc.) number as well. So, just go to the above link and find out the total fees applicable for your case.

Get the payment instrument and then we will fill this form later.

Not sure how much is the fees for return shipping as it never showed up on screen while I was filling the form.

Nevertheless, I opted for sending the return shipping envelope (with paid postage) – the best option to save money is to spend yourself!

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3. Buy Postal Envelopes


I chose USPS and their standard delivery with tracking.Many people choose UPS or Fedex and select their express deliveries (over-night or next day) which is pretty expensive and starts from $20 per envelope.

I used 2 flat rate envelope from USPS ($6.45 per envelope inclusive of tracking, postage and envelope at the time of writing this article). It may have increased now.

  1. Main envelope – Flat rate Large size envelope from USPS with tracking.
  2. Return envelope – Flat rate normal size envelope from USPS with tracking.

Go to USPS office and get the two envelopes. Remember:

  • You HAVE to ask and pay for stamps and tracking at this time itself. The teller might ask you to go home and buy stamps with tracking later, when you really post it.

    No, Don’t listen to the teller. He does not know how Indian processes work!You should get it now as you need the TRACKING codes for BOTH envelopes, to be filled on BLS Order form (Online).

  • The main envelope that you buy (the bigger one like mine) MAY NOT be a FLAT rate envelope. Hence, the teller might ask you to tell the weight for buying stamps.
    In my case, the total weight (after packaging) was 7.5 Ounce. So, you can easily convey the weight on a safer note as may be 8 Ounce.
  • The other envelope (return envelope), if you choose a FLAT RATE one like mine, should not be an issue as it would only contain the old and new passport (less than 5 Ounces).
  • They charged me $6.45 each for 2 envelopes ($12.9 total) including stamps, envelope and tracking.

    Don’t worry, I had done the hard work of collecting all documents and then got the main envelope weighed and then bought the stamps! So, you can rely on this information.

Paste one set of stamps and tracking code slip on the Return Envelope and other on the main envelope.

Renew passport in USA - send envelope USPS

Renew passport in USA – send envelope USPS – Click image to see larger view

Renew passport in USA - Return envelope USPS

Renew passport in USA – Return envelope USPS –¬ Click image to see larger view

First and foremost, express deliveries are expensive. I only use them when I have to send the package within a day to a location which crosses multiple state borders.

For example, if you are sending a document from East coast to west coast or from south to east or south to north, the standard delivery option might take 2-3 days to deliver.

On top of that, all domestic (within USA) deliveries are delivered in 1-3 days time span counting the day you drop them at mail office (morning).

In my case, I dropped the packet on Saturday after-noon (11.30 AM) at USPS office and it was delivered to BLS office in New York on Monday. So, you can say that I got the benefit or 1 day delivery even when I opted for standard (and cheaper) option.

This, I think is valid for UPS and Fedex as well.

Secondly, the BLS office that you would send your documents to would be a regional office based on your home location. This BLS address is certainly not more than a day’s time away for standard delivery.

So, if you rely on my words, use the standard option with tracking and save some bucks unless, you have an extremely urgent requirement of delivering docs by next day 10 AM or so.

But, in that case as well, I am 99.9% sure that BLS would not be able to match your speed though!

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4. Fill Up online forms for Indian passport renewal


You can use these Indian passport renewal USA application form samples from my own application.

  1. Sample Minor NRI Passport Form
  2. Sample Nationality Verification Form
  3. Sample Affidavit for change in Appearance – Child
  4. Sample Affidavit for Applying minor passport by parents
  5. Sample BLS Order Form
  6. Sample BLS Document Checklist

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1. Sample Minor NRI Passport Form

  1. Go to NRI passport services. Fill up this form.
    There is an option of partially filling up this form and complete it later as they provide you with a Application ID which can be used to fetch a partially filled form later.

    NRI passsport online application has a application ID

    NRI passsport online application has a application ID

    Please note that this form contains about 29 fields/points and points 7 to 29 need to be filled manually with hand. (What a great design by BLS!).

    So, what should you do?
    Fill whatever questions/fields are available to fill online on the form and then take a print.

    Once you take a print, you will get 3 pages in total. Some of the fields (normally 1-6 on page 1) would be already filled and rest would be blank.

    I did not feel any need for saving this form with partial information. You have all the information that this form needs at this point to fill and take print out.

  2. You should now have a print out of this form. Here is the sample form that you can use to fill your form. Use a BLUE or BLACK ink pen ONLY.

    Page 1

    Sample Minor passport application form page 1

    Sample Minor passport application form page 1- Click image for larger view

    Page 2

    Sample Minor passport application form page 2

    Sample Minor passport application form page 2 – Click image for larger view

    Page 3

    Sample Minor passport application form page 3

    Sample Minor passport application form page 3 – Click image for larger view
  3. Done with filling up this form? Move on to next one.

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2. Sample National Verification Form

Download and print the Indian Nationality verification (also called Personal Particular form) from here:

  • [.Doc] (Recommended) – You can fill the values and then take 3 print outs.
  • [.pdf] – You may have to fill 3 copies by hand if you do not have PDF editor.

Remember, you need 3 copies of this same form with 3 Photographs (pasted).

Once done, move on to next tab.

Here is the sample for your reference:

Nationality verification form sample for minor passport

Nationality verification form sample for minor passport – Click image for larger view

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3. Sample Affidavit for Change in Appearance

Get the affidavit for change in appearance here, print and fill up. Sample is provided here for your reference:

Sample Change in Appearance Affidavit for Minor passport

Sample Change in Appearance Affidavit for Minor passport

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4. Sample Affidavit for Minor NRI passport by parents

Get the affidavit from this link, print and then fill up. Sample is available here:

Page 1

Sample of Minor passport parent affidavit page 1

Sample of Minor passport parent affidavit page 1

Page 2

Sample of Minor passport parent affidavit page 2

Sample of Minor passport parent affidavit page 2

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5. Sample BLS order Form

  1. You should have the Payment instrument and postal envelopes with tracking IDs before filling this form.
    Click here to fill the BLS passport renewal order form online.Here are the values that I filled. You can use this as a sample:

    Sample BLS minor passport order form

    Sample BLS minor passport order form- Click image for larger view
  2. As soon as you submit this form, you will be notified that you will receive an email with shipping label and BLS order form.No prizes for guessing that most of the people NEVER receive this email. So, to act smartly, use the links provided on this page itself to print the label and form.

    Submission of BLS order form for NRI passport renewal - Printing Shipping label and BLS form

    Submission of BLS order form for NRI passport renewal – Printing Shipping label and BLS form
    BLS minor passport order form
    Sample BLS minor passport order form after printing
    BLS shipping label for minor passport
    BLS shipping label for minor passport

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6. Sample BLS Checklist

BLS document checklist is also required to be filled.

This checklist does not have the Yes/No options or the column to fill up the check marks.

We just marked ‘right’ marks against the documents we have included and signed on last page.

Page 1

BLS checklist minor passport page 1
BLS checklist minor passport page 1

Page 2

BLS checklist passport page 2
BLS checklist passport page 2

Page 3

BLS checklist for passport renewal Page 3
BLS checklist for passport renewal Page 3

Page 4

BLS checklist passport page 4
BLS checklist passport page 4

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5. Notarize


Following documents need to be notarized:

  1. Address proof – Utility bill or driving license or rental lease agreement on any one of parent’s name.
  2. CHILD – Color copy of Visa or Green Card or I797 approval notice.
  3. Mother – Color copy of Visa or Green Card or I797 approval notice.
  4. Father – Color copy of Visa or Green Card or I797 approval notice.
  5. Mother – Color copy of passport pages that you have photocopied.
  6. Father – Color copy of passport pages that you have photocopied.
  7. Affidavit for Change in Appearance.
  8. Affidavit for Applying Minor passport by parents (2 pages).
  9. Page 3 of Passport Application Form – Specifically the Q 28’s answer needs to be notarized.

Free Notary?

Why not?¬†Well, your town’s library or your Bank (most famous is Bank of America) and your own office (Almost all have notaries on their payroll) are the FREE options that I know and have utilized.

The paid ones (like USPS and others) should cost you around $5+ per page. So, to make it economical, use the free ones.

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6. Packaging everything together


Final Checklist – The documents to package together

  1. I arranged the documents in this order:
    1. BLS Document Checklist
    2. NRI passport renewal form
    3. BLS passport Renewal Order Form
    4. 3 Copies of Nationality Verification form
    5. CHILD – Photocopy – Passport (first 5 + last 2 pages)
    6. CHILD – COLOR photocopy Notarized – VISA or I-797 or Green Card or Work Authorization proof
    7. PARENT – Address proof Notarized
    8. FATHER – Photocopy – Passport (first + last page) Notarized
    9. FATHER – COLOR photocopy Notarized – VISA or I-797 or Green Card or Work Authorization proof
    10. MOTHER- Photocopy – Passport (first + last page) Notarized
    11. MOTHER – COLOR photocopy Notarized – VISA or I-797 or Green Card or Work Authorization proof
    12. CHILD – Change in Appearance Affidavit Notarized
    13. CHILD – Minor child Affidavit by parents Notarized
  2. Now, use a small letter style envelope to keep the passport and money order. This is just to have an extra layer of protection. You can skip the envelope if you want.
    1. Fees Payment document
    2. Original Passport/s
      Minor passport with check in envelope
      Minor passport with check in envelope
  3. Use paper clip or paper pins to tie all the above documents together. I used paper clips but I guess you can use stapler too.

    Remember to not spoil the Money order with Staples!

    Document packet for minor passport renewal
    Document packet for minor passport renewal
  4. Return shipping Envelope – Verify that you have pasted the tracking code slip, written BLS address and your OWN address.
    Passport India address slips
    Passport India address slips
    Return envelope with postage for passport reissue
    Return envelope with postage for passport reissue
  5. Place all the above documents in the main envelope. Stick the BLS shipping label on this envelope. Close the envelope.

    Write your own address to get the packet back in case it is not deliverable to BLS for any reason. The BLS shipping label does not have your address by default.

    Learn from my mistake

    BLS shipping label has the From and To address in Indian style. i.e. The ‘TO” is written first and then ‘FROM’ address just below it.
    If you look carefully on envelopes, the USA style is exactly opposite i.e. they write ‘FROM’ first and ‘To’ next.

    It has happened with me that USPS delivered the packet to my OWN address instead of BLS. Isn’t this crazy! I got nuts about this and re-shipped the envelope.

    It is important to CUT the shipping label paste it in correct portion. OR you can write the FROM (your OWN address) on the main envelope by hand on top of the BLS shipping label.

    Main envelope with postage and address
    Final package for NRI passport renewal application – Add your OWN address to get back the packet in case it is not deliverable to BLS for any reason.

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7. Mailing and Tracking


  1. The total weight of this package was 7.5 ounces in my case.
    You can drop it in any USPS drop box (which allows for packets less than 13 Ounces to be dropped) or handover to USPS office.

    Keep your fingers crossed and mail it…hope for the best…your passport is going to BLS international (a proud Indian company)…oops. Did I hurt any sentiments?

  2. Next step is to patiently wait and track. The BLS tracking won’t activate until the package reaches BLS hands and they scan the barcode on the shipping label addressed to them.I was expecting it to show the status as ‘Application not yet received’ or something similar, but BLS slaps a ‘ERROR Record Not Found’ error if you try to track earlier than that!The only help at this point is the USPS tracking code.
  3. Once it reaches the BLS office, they would take their time (they have SLA (service line agreement) of 7-9 business days) and update the receiving of packet here.

    Here is what it would look like once they update their tracking for the first time. Interestingly, you will receive an email for this update.

  4. Passport issued and mailed dates and time:I got an e-mail from BLS on 22 Oct 2014 informing that my new passport was received from Indian Embassy and they have placed it in the return envelope the same day.

    I did try to keep a check on USPS tracking but, it seems the distance between BLS office and USPS was too long to have taken about 6 more days.

    22 Oct 2014 was Wednesday and I saw the first update on USPS website on 27 Oct evening.

    So, You should also keep your patience.Here is the tracking information for your help.

Related: Attestation Of Power Of Attorney At Indian Consulate In USA – For Managing Property In India

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FAQ – Frequently Asked Questions


  1. Is Cox and Kings renewing the Indian passport or BLS International?
  2. What is the time frame for issuing new passport or completion of this application process?
  3. When is the tracking information started/updated on BLS website? Are you seeing BLS passport tracking no record found error?
  4. What should be selected in Point 13 ECR/ECNR if nothing is mentioned in the current passport?
  5. What documentary proof should be attached if you want status as ECNR on new passport?
  6. The money order or cashier check or demand should be in favor of whom?
  7. I did not receive any email from BLS after submitting the passport order form.
  8. Which color pen should be used to fill the forms?
  9. In the National verification form, the date of leaving India is the first time of leaving India or last ( or most recent)?
  10. How many photographs are needed in total?
  11. What address to be printed in passport?

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Is Cox and Kings renewing the Indian passport or BLS International?


As per the information at the time of writing this article, the BLS international is still handling some of the services designated by Indian Consulate. The passport renewal is one such service.

Please verify on the Indian Consulate website before sending any checks or passport (at the time you are filing your application).

BLS International handling Indian passport renewal

BLS International handling Indian passport renewal

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Indian passport renewal in USA processing time? What is the time frame for issuing new passport or completion of this application process? or how long does it take to renew Indian passport in USA?


Well, the time frame seems to be a mystery intentionally added to the whole process to make you feel at home! You know what I mean!!

You have to check your specific location’s (Indian Embassy) processing times which range from 1-3 weeks for Washington and 6-8 weeks for Atlanta.

In my case, the New York location has the time frame as

“Regular processing time: Additional 10 days”

Isn’t it funny? What does additional 10 days mean? What are the base number of days to add these 10 days to?

Anyways, my application was completed in 1 month (including non-business days). Add the transit time of sending and receiving the package and then plan your passport renewal.

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When is the tracking information started/updated on BLS website? Are you seeing BLS passport tracking no record found error?


A pretty good question. I got my application delivered on Monday 3 PM in New York and was still struggling with the error:
“Error No record found”
on BLS website till Tuesday evening.I called up their call-center and was informed that BLS would update the tracking on their website within 7 days of receiving the application.

Until then, the only status you can track is what you were given by the mailing company (in my case USPS).

Signs of proud Indian company! Do they even know the meaning of tracking and the sensitivity attached to the passport?

We send our original identity document and they have designed the process as if we are sending plain piece of paper for renewal! Crazy but you have no other option!

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What should be selected in Point 13 ECR/ECNR if nothing is mentioned in the current passport?


The ECR/ECNR status is available on page 2 of passport. If it is not there or nothing is mentioned in your passport, you can select ECNR on point 13.

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What documentary proof should be attached if you want status as ECNR on new passport?


There is no documentary proof required in case of minor’s passport.

The money order or cashier check or demand should be in favor of whom?
The ‘To the Order Of’ name is mentioned on the BLS passport order form in the ‘other details’ section.At the time of writing this article, it was:

BLS INTERNATIONAL SERVICES USA INC

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I did not receive any email from BLS after submitting the passport order form.


Welcome to the party! I did NOT receive it either.

As I had already read some people’s experience about this glitch, I was cautious and it helped.

As a savior from waiting infinitely for the email, print directly from the confirmation page that you are taken to, when you submit the order form.
Here, you can find links to the order form and shipping label. Use these links to open the respective documents and print them.

Interestingly, there is no PRINT button on any of these links. So, you got to use Ctrl+P or File->Print options as per your convenience.

If you want to see the screen shots, refer the section ‘Fill Up Online Forms’ above.

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Which color pen should be used to fill the forms?


You can use BLUE or BLACK. I used BLUE. No other color option is available.

In the National verification form, the date of leaving India is the first time of leaving India or last ( or most recent)?

It is a pretty vague question raised by BLS on this form.I entered my most RECENT date of leaving India.

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How many photographs are needed in total?


Number of photos for Indian passport renewal of MINOR in US is total 5 in number.

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If you want your Indian Address to be Printed in the Renewed Passport, what proof does BLS Want? Isn’t the Original Passport enough? I don’t have other Address Proof other than my Passport for my Indian Address.


As per the instructions provided by BLS, you should only provide your CURRENT residential proof and that would certainly be USA. But, I have heard few people’s experiences where they have mentioned their Indian address (without any proof) and BLS printed it on their new passport.

There is no Indian address proof that is eligible though in this case.

In my case, I provided the USA address proof and that’s the one printed on my new passport too.

If you are adamant on having Indian address, you can send your application by filling the Indian address in form (no proof required) and wait for the BLS. If they find it wrong, they would contact you and as to correct/re-submit the form. If you are lucky like some of the people I know, they would simply print the Indian address.


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