Step by step guidance for re-issue of passport with Cox and Kings (CKGS) in the jurisdiction of Indian embassy New York, Houston (Texas), Washington DC, Atlanta (Georgia), Chicago (Illinois) and SFO (San Francisco, California) Indian consulate.
3-6 weeks on average if the last passport was issued in India.
10 days if your last passport was issued by Indian Embassy in USA.
Apply for renewal 1.5 months before the final expiry to avoid issues with delays in processing at Indian embassy.
Officially, you can apply 1 year in advance (365 days).
Start CKGS application here. Sample values:
All the forms except the Indian government’s NRI application form are automatically filled up by CKGS online application. They will be available for download, print and signing/notarization.
CKGS will ask you to fill up the Government’s form (on government’s website) at step 6 of their process.
Sample National verification form:
We recommend CKGS’s shipping option: UPS or FedEx. Both cost the same $15 each way ($30 total).
Payment is accepted only by online mode at step 5.
Note down application’s web reference here before clicking the ‘Pay Online’ button.
If you decide to not use CKGS shipping, remember to NOT use USPS as its not allowed by CKGS.
At step 6 in CKGS application, you have to fill Indian passport renewal USA application form, separately on Indian government website.
CKGS creates a unique web reference ID to link to this govt. application form and provides you a link on Step 6. Click this link to fill the form.
If you fill the government’s form before CKGS step 6, then CKGS has a separate process and is NOT recommended. You will find the on CKGS home page. We are assuming you started with CKGS.
DIGITAL photo uploading is optional at this time. NO option to upload it later if you have moved past the upload photo step.
DO NOT try to fill out another new “Online Passport Application Form” if you made a mistake since both CKGS and Online Passport Application Web Reference numbers are linked together. Instead, start all over again and follow the process (CKGS >>>Online Passport Application>>>CKGS) if you have not yet paid the fees.
If you have already paid the fees and made a mistake (which cannot be edited), then cancel your CKGS application with refund and RESTART the CKGS process.
Government form online link – New Form Direct link We recommend you use the link given in Step 6 of CKGS application.
Government form online link – Edit your form – Re-visiting to complete partially filled form. Temporary Application Id required (This is different than CKGS’s own application web reference ID).
Print application form, after ‘saved and exit’ application – Government site’s Web file number (shown to you on LAST page when you are done filling the form) required. This is different than ‘Temporary application ID’ and ‘CKGS web application reference’ ID.
First fill questions/fields online on the form and then take a print for rest. Online form will guide you.
Printed form has 3 pages in total with about 29 questions/points. Q 7 to 29 need to be filled manually with hand using BLUE or BLACK ink pen only.
Only you should sign yourself on the photocopy.
Change of Appearance Form. Is AFFIDAVIT FOR CHANGE IN APPEARANCE mandatory if mine has not changed?
City library, Bank (like Bank of America), your own office (Almost all have notaries on their payroll) are the FREE options.
USPS, Fedex and others would cost around $5+ per page.
Visit UPS/FedEx office, pick up the FREE envelope (included in the shipping fees you paid to CKGS) and send with CKGS shipping label within 15 days of generating label.
NOTE: No need to send return envelope. It will be taken care off by CKGS if you opted for CKGS shipping.
CKGS allows you to track your passport application here.
The ECR/ECNR status is available on page 2 of passport. If it is not there or nothing is mentioned in your passport, you can select ECNR on point 13.
Photocopy of your highest educational qualification degree like MCA (Masters in Computer Applications) is sufficient. If you do not attach any proof and your old passport did not have this ECR stamp, you will automatically be considered eligible for ECNR.
No notarization needed. Just Self-attest with your signature and clearly mark the photocopy with “For ECNR – Documentary proof”.
CKGS website might confuse you, if you have already started the passport application and saved it.
Use their web reference number on the box provided at the BOTTOM of the their website:
You can either use the first date of leaving India or the most recent one, if you have traveled multiple times between first and most recent. It does not matter.
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