Sample Skill Letter USA For Green Card Labor Application

This is an article for people who are looking to procure a skill-certificate/technical-experience letter from their previous/current employer in USA.
It is primarily needed at the time of filing the labor application and is the first step in the GC (Green Card application) process.

I have been part of this process recently and have received multiple queries after I shared my experience of leaving TCS at onsite.

A skill letter primarily has no standard format. It varies from company to company and from Attorney (lawyer) to Attorney.

In my specific case, the format that Attorney demanded was a bit different from the one that my previous company provided although the content were same.

Nevertheless, I am sharing both formats with you and it is up-to you to use any one as per your convenience.

OPTION 1: Skill letter as shared/demanded by Attorney:

Please delete this line and print on [YOUR COMPANY] letterhead (with address and contact numbers)

[Date 2014] 

U.S. Department of Homeland Security 
U.S. Citizenship & Immigration Services 

Dear Sir/Madam: 

I confirm that Mr./Ms./Mrs. [YOUR NAME] was employed, on a full-time basis, at [COMPANY NAME] in the role of [YOUR ROLE/DESIGNATION]. From [START DATE] to [END DATE],  he reported to our offices in [CITY, STATE, COUNTRY]. In this position, Mr./Ms./Mrs. [YOUR NAME] [YOUR JOB RESPONSIBILITIES in paragraph format]. [YOUR TECHNOLOGY THAT YOU WORKED ON in paragraph format] 

If you require any additional information about [YOUR NAME], please do not hesitate to contact me. 

Sincerely, 
[SIGNATURE OF THE PERSON FROM THE COMPANY WHO IS VOUCHING FOR YOU OR THE HR(Human Resource) HEAD] 
[NAME OF THIS PERSON] 
[THIS PERSON's ROLE/DESIGNATION/TITLE]
Sample Skill Letter USA For Green Card Labor Application

OPTION 2: Skill letter as shared by my previous company (Recommended)

Please delete this line and PRINT ON OFFICIAL LETTER HEAD (with address and contact numbers)
[COMPANY NAME, REFERENCE NUMBER - OPTIONAL] 

[DATE] 

                        TO WHOMSOEVER IT MAY CONCERN 
This is to certify that Mr/Ms [YOUR NAME] was full time employed with [YOUR COMPANY NAME] from [START DATE] to [END DATE]. While leaving our organization, he/ she was designated as an[YOUR ROLE/DESIGNATION]. 

During his/her employment with [YOUR COMPANY NAME], he/she was responsible for the following :- (maximum 5 points) 

1. [...]
2. [...]
3. [...]
4. [...]
5. [...]

He/She utilized skills including :-
1. [...]
2. [...] 

We wish him/her all the best for his/her future endeavors. 

For,
[SIGNATURE OF THE PERSON FROM THE COMPANY WHO IS VOUCHING FOR YOU OR THE HR(Human Resource) HEAD] 
[NAME OF THIS PERSON] 
[THIS PERSON's ROLE/DESIGNATION/TITLE]

Points to remember – FAQs

  1. Include full period of employment even if part of it was outside USA
    • For example, If you worked for 2 years in India and then worked in USA for 1 year for this company. Include the full employment period by specifically mentioning the tenure in India and the USA separately.
  2. Include ONLY relevant technologies
    • Write ONLY the technologies that are mentioned in the JOB advertisement that your current company has used to hire in USA.

      This is important as the technical skills and the job-responsibility verbiage should remain same during the whole process of documentation of GC process to maintain consistency. I was specifically informed about this by my Attorney to NOT change the verbiage as he had written it in strict conformity with the job advertisement that the company has published in various newspapers.

  3. Do NOT write ALL that you know in technology or responsibility section
    • This letter is not your resume or CV, so stay away from writing each technology that you have ever heard of! Be specific an to-the-point with the roles and technologies.

      You should only write 4-5 technologies that you have really worked-on and it should MATCH with your CURRENT job (which you are using to file GC).

  4. You can probably just get it once
    • Not sure about your specific company, but most of them just issue it once in the lifetime. So, just be very careful with the verbiage contents of the letter. You might not be able to change it later.
  5. Using this letter for OTHER purpose
    • This letter can certainly be used for other purpose/country’s visa applications. For example, Canada and Australia also demand this letter as part of their immigrant visa applications while verifying the experience of the applicant.

      Hence, it is advisable to address the letter as ‘WHOMSOEVER IT MAY CONCERN‘ rather than specifically to ‘USCIS‘. This would help you use the letter at multiple places.

  6. Letter Head should have full company address and contact numbers
    • The official letter head that you use to print these letters should clearly show the company’s address (could be any in case of multiple offices) and reachable contact numbers.

      USCIS or any other company who scans this document might contact them over phone or by paper letter to verify your claims. If the letter head does not inherently has the address and contact numbers, then you should add them.

  7. Letter head can be from other company as well
    • If the person who is vouching for you in this letter was your previous manager in previous company and he/she has also left that company, then he can use his/her current company’s letter head.

      Every content in the letter would remain same as mentioned except the company letter head.

See Also: H4 EAD application and documents list for H1B dependent’s work permit

Sample Skill Letter – An example with values – Option 1 – Attorney Version

Print on ABC Ltd. letterhead 

20 August, 2014 

U.S. Department of Homeland Security 
U.S. Citizenship & Immigration Services 

Dear Sir/Madam: I confirm that Mr. Ram Gupta was employed, on a full-time basis, at ABC Ltd. in the role of Lead Engineer. From January 1, 2010 to December 31, 2012, he reported to our offices in Gurgaon, India, and from January 1, 2013 to December 31, 2013, he reported to our offices in Tampa, Florida, USA. In this position, Mr. Gupta led the architecture and design for the business process development team. He acted as a subject matter expert within the business process environment for Oracle, SQL and Dot-Net. His work involved the use of Oracle, aswell as SQL and Dot-Net. Mr. Gupta maintained and enhanced the existing business process code base, and designed and maintained coding standards to enhance application development and maintenance. He provided technical leadership for solving complex programming tasks, and was responsible for project lifecycle, incl. analysis, design, development, implementation, support and enhancement. 

If you require any additional information about Ram Gupta, please do not hesitate to contact me. 

Sincerely, 
PEER SINGH
HR HEAD
ABC Ltd.

Sample Skill Letter – An example with values – Option 2 (Recommended)

Print on ABC Ltd. letterhead 
              TO WHOMSOEVER IT MAY CONCERN 
This is to certify that Mr. Ram GUPTA was full time employed with ABC Ltd. from 1 January 2010 to 31 December 2013. He reported to our office in Gurgaon, India from 1 January 2010 to 31 December 2012 and to Tampa, Florida from 1 January 2013 to 31 December 2013. 

While leaving our organization, he/ she was designated as a Lead Engineer. 

During his/her employment with ABC Ltd., he/she was responsible for the following :- 

1. Architecture and design for the Business process development team. 
2. Subject matter expert within the Business process environment for Oracle, SQL server and Dot-net. 
3. Technical leadership for solving complex programming tasks. 
4. Responsible for project lifecycle, incl. analysis, design, development, implementation, support and enhancement. 
5. Designed and maintained coding standards to enhance application development and maintenance. 

He/She utilized skills including :- 
1. Oracle 
2. SQL server and .Net. 

We wish him/her all the best for his/her future endeavors. 

For ABC Ltd., 
PEER SINGH 
HR-HEAD

I hope I was able to answer your questions. If you still have more, please use the comments section and I would be glad to help.

Related

If you want to know the take home salary in USA after taxes, you can use our online calculator. This would help you make an informed decision about the next job offer that you are considering!

Disqus Comments Loading...